Administrative Coordinator- CAS Deans Office and Schwalb Center

Administrative Coordinator- CAS Deans Office and Schwalb Center

The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents.

These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.

Job Title:

Administrative Coordinator- CAS Deans Office and Schwalb Center

Job Grade: AB14H

Division:
Academic Affairs

College/Dept:
College of Arts and Sciences

Department: CAS

Requisition Number:

FTE (full-time equivalency): 100.00

Work Schedule:

Monday through Friday 8:00 a.m.

- 5:00 p.m. some hours after 5:00 with events

Does the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunity

Appointment Term: 12- 12/12 months

Is this position essential personnel according to the inclement weather policy? No

Pay Information: $22.11 per hour - $23.076 per hour

Pay

Schedule:

Hourly

FLSA Designation:
Non-Exempt

Position Summary:

As an employee of the Dean's Office in the College of Arts and Sciences, this position provides comprehensive administrative, financial, and HR/payroll support for the Schwalb Center and the Dean's Office. This position supports daily operations, coordinates events and meetings, manages budget-related activities for the Schwalb Center, and assists the CAS Business Manager with personnel and payroll processes. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information.

This position also requires use of independent judgment and knowledge of college and university policies.

Job Duties

Responsibility Area:
Schwalb Center Administrative Support & Events Coordination

Duties:
Serve as primary point of contact for phone, email, and in-person inquires; manage incoming and outgoing correspondence, including mail distribution; maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate (electronic and paper); coordinate office operations, including supplies, equipment maintenance, and work orders; maintain Center calendars and schedules; assist with research activities for the Center;

coordinate meetings, programs, and events (space reservations, logistics, catering, speakers, and materials); prepare and distribute event communications and promotional materials, in conjunction with the Marketing and Communications Manager; maintain databases, contact lists, and administrative systems; support website updates and social media content as needed

Responsibility Area:
Schwalb Center Budget/Financial Administration

Duties:
Monitor, reconcile, and track Center budgets and expenditures; prepare financial documentation and reports for review and approval; process expenses reimbursements, deposits, and financial transactions; coordinate travel arrangements and related documentation; manage honoraria payments and supporting documentation; track memberships, subscriptions, and related payments; assist and monitor grants as needed

Responsibility Area:
Dean's Office HR/Payroll and Business Office Support

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