Communities - Executive Administrative Assistant to CEO

Are you a Executive Administrative Assistant with experience supporting a CEO and Executive Leaders looking to work for an amazing organization by serving others and connecting with your co-workers?

Immanuel Communities is seeking a Executive Administrative Assistant to CEO to work at Immanuel Home Office located at 1044 North 115th Street, Omaha, NE 68154.

Pay will be based upon experience, certifications, skills and education.

Best in Class Benefits can be found at Immanuel:

• HEALTH
  :
  Medical, dental, vision, Health Savings Account (HSA), and Flexible Spending Account (FSA)
• LIFE INSURANCE
  :
  Employer Paid Life Insurance
• TIME OFF
  :
  Paid Time Off - accruing from day one of employment, Floating Holidays, Paid Holidays, 8 hours of Volunteer Time Off per year
• RETIREMENT
  : 401K with employer match
• WELLNESS
  :
  Wellness Program and Employee Assistance Program
• GROWTH AND DEVELOPMENT
  :
  Advancement opportunities (as appropriate) – we look to grow from within our organization, Education Assistance Program – we invest up to $5,250 per year for education assistance paid up front
• Plus many more benefits!

What You Will Do

Key Areas

Key Responsibilities and Duties of the Job

Executive & Organizational Support

• Provides executive-level administrative support to the CEO and other members of Executive Leadership with professionalism, accuracy, discretion, and confidentiality.
• Collaborates with the CEO to advance Immanuel's strategic initiatives and key performance indicators (KPIs).
• Handles sensitive and confidential information with discretion while consistently meeting deadlines and maintaining a high degree of accuracy and professionalism.
• Supports members of Executive Leadership with organizational administration, including communications, planning, presentation preparation, travel arrangements, and related functions.
• Manages calendars and appointments for members of Executive Leadership and designated staff; proactively resolves conflicts and coordinates complex meetings, conference calls, rooms, and event logistics, including food, gifts, or flowers when appropriate.
• Reads and analyzes incoming emails, memos, and reports to determine their significance and plan their distribution.
• Manages multiple priorities, meets tight deadlines, and remains effective in a fast-paced, high-demand environment.
• Serves as a communication liaison for the CEO and other members of Executive Leadership, ensuring information, issues, and decisions are communicated to appropriate stakeholders in a timely and effective manner.
• Prepares reports and presentations, including research, data summarization and analysis.
• Plans, coordinates, and implements special projects, events, and office celebrations.
• Arranges travel and conference registration for executive leadership, and designated staff as needed.
• Develops and maintains reports in a variety of electronic systems and applications.
• Approves payroll for direct reports of members of Executive Leadership and other designated staff.
• Prepares and codes invoices, executive purchasing-card summaries, and other expense reports for appropriate coding, approval, and payment.
• Serves as a subject matter expert in executive support areas.
• Maintains organized and up-to-date electronic and physical filing systems.
• Opens, sorts, and distributes incoming correspondence including mail, email, and faxes.
• Leads, manages, assists, and/or participates in special projects, work groups, or programs within the organization.

Office Administration & Guest Reception

• Acts as a point of contact in the absence of leadership to address certain issues or defer to the appropriate person.
• Collaborates with other departments and cross-functional groups to update processes and create best practices.
• Coordinates…