Secretary , Career Education

Omaha Public Schools Central Office - Omaha, Nebraska Open in Google Maps

Starting Date: Immediately

Work Schedule/FLSA Status:12 Month year-round / 8 hours per day (Non-Exempt)

Salary

Schedule:

This is a full-time negotiated position. Salary grade 32E starts at $22.58 per hour. Salary credit may be awarded for eligible experience.

Job Title:Secretary 4, Career Education

Location: Department of Curriculum & Instruction Support,Teacher Administrative Center, 3215 Cuming St, Omaha. NE 68131

Reports To: Coordinator, K-12 Career Education

Knowledge, Skills, and Abilities:

• Answer telephone calls in a professional manner with tact and courtesy.
• Submit and track invoices for payments.
• Process reimbursement requests.
• Budget reporting and tracking.
• Work professionally with others in the office setting.
• Prepare materials for curriculum support.
• Type correspondence and reports with accuracy, including mail merges.
• Sort and distribute department mail.
• Maintain accurate and confidential records and data.
• Maintain positive working relationships with fellow staff members.
• Manage the coordinators' calendars, set up meetings, and schedule conference room spaces.
• Prepare materials for meetings.
• Reserve locations for meetings.
• Submit requisitions.
• Submit extra duty pay requests.
• Work as part of a team.

Essential Performance Responsibilities

• High school diploma and/or equivalency is required.
• Experience using Microsoft Office 365, including Outlook, Teams, Calendar, Word, Excel, and Publisher, with a willingness to develop skills as new technology is implemented in the department.
• Experience with data input.
• Ability to copy, scan, and file.
• Printing and copying.
• Filing and organizing - both paper and digital documents.
• Exemplary organizational skills with attention to detail.
• Understanding of basic budgeting.
• Ability to work without direct supervision.
• Capable of handling multiple tasks on a continuous basis.
• Demonstrated problem-solving skills.
• Exemplary attendance and prior work record.
• Possess strong standards of professional ethics and skills to work effectively with all staff members and the community.
• Ability to work in a multicultural environment.
• Ability to meet deadlines.

Additional Duties:Performs other related tasks as assigned by supervisor.

Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with OPS’s guidelines for equipment use.

Travel:Local travel is not required.

Physical and Mental Demands, Work Hazards:

• Must be able to respond rapidly in emergency situations.
• Must have organizational, time-management, communication, and interpersonal skills.
• Work in an office environment.
• Must have the ability to work in physically constricted areas.
• Have the specific vision abilities required by this job, which include close vision, distance vision, color vision, and the ability to adjust focus.

Interrelations:

• Contact with district personnel, customers, and vendors.
• Works under the direct supervision of the department supervisor in order to complete day-to-day tasks.
• Works with a diverse population, including multiple nationalities and cultures, requiring the ability to handle all situations with tact and diplomacy.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance

• To operate effectively, schools expect employees to perform all assigned duties and work all scheduled hours on each designated workday, unless they have received approved leave.
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.
• Regular attendance is important.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement…