Executive Assistant

# Executive Assistant## Company Douglas County - Corrections## Location
710 South 17th Street## Work Schedule Full Time## Posted October 9, 2026

By:## Job Level Mid## Industry Government##

Job Description TYPING TEST

REQUIRED:

Your application will NOT be considered unless you take the typing test -  to take the typing test now.(NOTE):
The first and last name you enter on the typing test and this application must be exactly the same. DO NOT PLACE A SPACE AFTER THE LAST LETTER IN YOUR FIRST OR LAST NAME ON THE TYPING TEST. If the names are NOT an exact match (including upper and lowercase letters), your typing test score will not be uploaded into your application accurately, as it is completed through an automated process.

TYPING TESTS ARE VALID FOR SIX MONTHS.Incumbent works under the direction of the Director of Corrections or designee, providing high-level administrative, organizational and strategic support functions for the Director and Deputy Director, serving as a gatekeeper and liaison, and coordinating activities for the Department of Corrections.

Compensation: $30.86 - $46.53/Hour

Essential Functions:

Serve as a primary point of contact, screening calls, managing information flow, proactively resolving conflicts, and protecting Director’s and Deputy Director’s time.

Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.

Comply with Civil Service Rules, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.

Organize internal/external meetings, preparing materials, attending meetings, taking minutes and tracking post-meeting action items.

Advise employees regarding leave benefits (e.g., FMLA, ADA, Donated Leave).Assist with the leave/accommodation request process (e.g., FMLA, light duty, IOD, ADA), coordinating with HR and payroll and assisting with the completion of required paperwork and supporting documentation.

Draft (e.g., letters, memorandums, resolutions, emails, reports) and other correspondence.

Manage calendars and schedules, set up meetings, and coordinate agendas.

Compile, prepare and maintain various records and reports(e.g., Board of Commissioners, contracts).Facilitate inmate marriage requests.

Coordinate and organize internal job postings, specialty position postings and promotional applications.

Assist with arranging/coordinating details and travel logistics (e.g., flights, accommodations, ground transportation).Coordinate meetings and participate in the Awards committee organizing recognition events.

Track expenses, prepare reports, submit invoices and provide updates.

Receive, sort and distribute department mail/correspondence.

Create data visualizations and presentations.

Maintain organized filing systems, databases, and manage sensitive or confidential documents with discretion (e.g., correspondence, reports, records, employee personnel and medical records).Assist with collecting and completing accreditation standards and audit information.

Process supply requisitions/purchase orders, ensuring adequate office supply inventory and coordinating equipment work orders.

Coordinate and complete special projects.

Provide administrative support to other staff.

Maintain job knowledge and skills (e.g., research, meetings, webinars, seminars, conferences, continuing education).Safely operate a motor vehicle when required to travel on County business.

Report to work at assigned location with regular, consistent attendance.

Perform other duties as assigned and directed.

Education and Work Experience and Other Requirements:

High school graduation or equivalent required. …