Records Supervisor

Responsible for overseeing the student records functions and performing administrative analysis of a wide variety of student records, in compliance with government and management directives and date integrity policies. Directly supervises the records clerk and systems administrator.

• Salary: $23.99-$24.00/hourly
• Plan, coordinate, and manage the administrative and student records activities of the department. Track and communicate OBS to managers and directors.
• Provide staff training, evaluate staff performance and implement departmental changes as approved by the center director and coordinated with the manger, human resources prior to implementation.
• Assist the Career Development Manager in the preparation of the departmental budget; monitor and control expenditures; review and recommend changes to budget authorizations.
• Assist in the development and implementation of new and revised policies and procedures affecting student records, Center Information System (CIS), data integrity, and Career Development Services System (CDSS) requirements.
• Review and audit all assigned areas regularly for contractual compliance and effectiveness of delivery of service to students. Prepare related reports.
• Control and monitor data operations and make adjustments necessary to ensure daily, weekly, and monthly schedules are met.
• Perform administrative and statistical analysis of a wide variety of student records; review and audit records to ensure that they are being maintained in compliance with DOL requirements.
• Train and provide guidance to records clerk relative to the maintenance and completion of student records; establish work assignments and priorities.
• Ensure timely and accurate submission of student records, daily/weekly reports and other documents to appropriate regional, national and other center offices.
• Maintain accurate and current accountability systems such as status reports, enrollment, allotments, leave records, student pay, profiles and government transportation.
• Perform input assignment, enrollment and separation, including transfers and extensions of enrollment of students; answers questions and assists students relative to pay, allowances, leave, class scheduling, attendance, government transportation and records; ensure privacy act compliance in records request.
• Provide orientation for new staff and students in CIS functions, and accountability requirements.
• Supervise records, reports, data control for the center performance standards system.
• Works towards meeting performance management goals.
• Holds regular staff meetings at least twice a month, document meetings, and submit documentation to Center Director.
• Follows CDSS plan and Code of Conduct system daily.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP) Life Skills policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Demonstrates and abides by Life Skills core values and operating principles.
• Models, mentors, monitors appropriate Career Success Standards.
• Helps students become more employable through continuous reinforcement.
• Evaluates personnel under his/her management and makes recommendations regarding disciplinary actions, promotions, and/or merit increases.
• Participation in PRH mandated staff training is mandatory. Failure to participate may result in disciplinary actions up to and including termination.
• Performs other duties as assigned.

Effective

Communication

• Presents information both clearly and concisely and regularly confirms correct interpretation of information.
• Very high standard of communication skills both written and oral for the presentation of facts and ideas.
• Written communication must be clear, concise, easy to read and comprehend.

• Demonstrates the ability to handle several projects simultaneously.
• Implements the key principles of time management, task allocation and priority assignment in addition to personal organization.
• Continually seek ways to improve the service provided via development of professional skills and personal growth.
• Initiates and responds to suggestions for improving service.

Excellent written and verbal communication skills.

Proficiency with advanced Microsoft Office applications…