Administrative Assistant

Name of Facility
:
Mercy High School
Address
1501 South 48 Street
Omaha, Nebraska
68106

Name
:
Mary Gibb
Email
: gibbm

Department: Administration
Reports to: Principal

This position is responsible for the efficient, effective functioning of the administration office. As the one responsible for the first impressions of the school, the administrative assistant must maintain a demeanor of calm cheerfulness that conveys a welcoming environment. Responsibilities include, but are not limited to, the following areas: telephone reception; monitoring of doors and keeping track of visitors; messages; attendance (records, admits, letters, etc.);

office & school supply inventory and ordering; assists administration as directed with specific attention to the needs of the Principal and Director of Finance.

• Reflect, articulate, and promote the mission, vision and identity of Mercy.
• Maintains awareness of the school mission and the school calendar, responds to inquiries about the full scope of school events, etc., including sports and development activities.
• Answers the phones, greets visitors with kind hospitality and seeks appropriate responses for their questions.
• Supervises the message center to be sure supplies are in place. Uses work study students effectively to assist in this area.
• Assist principal with state and archdiocese reporting.
• Administers daily medications; assist with ill students.
• Knowledgeable with Facts/Student Information System (SIS) software.
• Works closely with copier/printer companies to ensure they work properly.
• Always maintain confidentiality.
• Assist with school events as needed.
• Assists with graduation, program & seating.
• Track teacher licenses; update spreadsheet.
• Assist with the Zoom Workplace phone system.
• Other duties as assigned.
• Reports to the Principal.

Knowledge, Skills, and Abilities

• Ability to manage multiple tasks, develop and implement effective strategies, prioritize time management.
• Excellent written and oral communication, interpersonal and analytical skills.
• Attention to detail and ability to organize effectively.
• Ability to develop innovative & creative ideas & strategies.
• Proficiency in Microsoft Word, Excel, Canva & Google Docs/Forms/Sheets.

Education and Experience

High school graduate.
Previous administrative/clerical experience preferred.