Office Associate

EEO Statement:

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity.

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Job Title Office Associate

Job Grade AB13H

Division Academic Affairs

College/Dept College of Arts and Sciences

Requisition Number

100

40 hours/week

No remote/telecommute opportunity

12- 12/12 months

$19.230-$19.951 per hour ($40,000-$41,500)

Annually

Non-Exempt

As an employee of the Dean’s office in the College of Arts & Sciences, your responsibilities are to provide administrative support to administration, faculty and staff, including special projects, office workflow, academic support, appointments, correspondence, grant proposals, budgets, data compilation and records control. May perform duties of a sensitive and confidential nature. Requires use of independent judgment and knowledge of the department, college, and university policies.

Perform a variety of duties on own responsibility under conditions where there is little opportunity for direct supervision. Will frequently assist department chairs, students, faculty, staff, and the public (community, outside reviewers, parents, visitors, etc.).

• Receive, monitor, and field telephone calls from the general public, vendors, outside media, current, and prospective students and campus personnel.
• Open, date, sort, and screen incoming mail.
• Maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate.
• Keep files in an orderly manner and prepare filing system directions for other users.
• Maintain current list of key holders. Provide and collect keys (or request keycard access for others as appropriate.
• Order and purchase office supplies for departments.
• Ensure office equipment is in working order.
• Submit work orders as needed.
• Answer written, telephone, and in-person inquiries regarding departmental procedures.
• Prepare and enter faculty workload information.
• Provide undergraduate and graduate students support as needed such as permission numbers, and exams.
• Assist faculty with activities such as assigning advisors, photocopying, posting grades, submitting grade changes.
• Inventory equipment and supplies.
• May assist with website content.
• Other duties as assigned.

Percentage Of Time 20

Essential Function:
Yes

• Arrange programs and meetings by scheduling classrooms, meeting rooms, issuing information, coordinating speakers, catering, and controlling event budget.
• Set up meetings as instructed or as required, notifying all necessary parties.
• Coordinate special projects and events, office activities, and committee meetings.
• Prepare and distribute promotional materials for events.

Percentage Of Time 10

Essential Function:
No

• Post requisitions and advertising.
• Monitor applications.
• Arrange applicant travel accommodations.
• Assist new hires with onboarding (e.g., background checks…