Senior Executive Assistant

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• Posted on October 30, 2026

Showing 1 location

Omaha
Omaha, NE 68164, USA

• Administrative
• Full-Time
• Requisition #: EXECU
  006360

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for.

We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued.

The Senior Executive Assistant provides advanced administrative and operational support to one or more senior leaders, including an EVP, SVP, or multiple VPs with larger teams. The Executive Assistant – Senior compiles and synthesizes information from Vice Presidents and direct reports to support tracking and reporting of key projects and strategic initiatives. This role operates with a high degree of autonomy, managing complex calendars, travel, meetings, communications, and administrative priorities while ensuring seamless day-to-day support for leaders and their teams.

The Executive Assistant – Senior exercises sound judgment, discretion, and professionalism in handling confidential information and navigating competing priorities.

In addition to executive support responsibilities, this role may provide administrative coordination for senior directors and leadership teams, including scheduling, event planning, travel coordination, expense management, and other operational support as needed. The position contributes to team effectiveness by streamlining administrative processes, coordinating group activities, and ensuring administrative needs are met across the supported functions. The Executive Assistant – Senior also partners with and provides backup support to other administrative staff as needed.

Performs other duties as assigned.

Key Accountabilities

• Lead Administrative Operations
  • Establish priorities, delegate tasks, and monitor progress against deadlines and deliverables
  • Provide guidance and coaching to develop administrative capabilities and improve performance
  • Standardize administrative processes to enhance efficiency, accuracy, and service delivery
• Executive Calendar & Meeting Management
  • Manage complex calendars by prioritizing competing demands and aligning schedules with strategic objectives
  • Coordinate logistics for meetings, including agendas, materials, and technology requirements
  • Prepare and refine presentations, reports, and briefing materials to support decision-making
  • Capture and distribute meeting outcomes, ensuring follow-up actions are clearly communicated and tracked
• Communication & Stakeholder Engagement
  • Serve as a primary point of contact for internal and external stakeholders, managing inquiries and requests
  • Draft and review communications on behalf of leaders, ensuring clarity, professionalism, and accuracy
  • Build strong working relationships to facilitate collaboration and timely information flow
  • Handle sensitive and confidential information with discretion and sound judgment
• Travel, Logistics, & Resource Coordination
  • Arrange travel itineraries, balancing cost, efficiency, and executive…