Administrative Assistant

Part-Time Office Administrative Assistant

Marick Mechanical, an Orion Services Group company | Omaha, NE | On-site | Part-Time (24 hours/week)

Department:
Administration |

Reports To:

Designated Office Leader | FLSA:
Non-Exempt | Travel:
None

Position Summary

The Part-Time Office Administrative Assistant supports efficient daily office operations by keeping common areas clean, tidy, organized, and properly stocked. This position coordinates mail and package deliveries, supports meeting-room readiness, and provides routine clerical assistance to employees and visitors.

Success in this role means employees have a welcoming, well-maintained workplace, supplies are readily available, and daily office needs are handled promptly and reliably.

Mission of the Role

Create a welcoming, organized, and well-supported office environment through dependable, hands‑on administrative and workplace support.

Key Responsibilities

Office Organization & Upkeep

• Maintain tidy, professional common areas, including meeting rooms, breakrooms, kitchens, reception areas, and shared work spaces.
• Reset meeting rooms following use, straighten furniture, and replenish shared materials.
• Handle light office upkeep such as wiping shared surfaces and loading or unloading the dishwasher; report deeper cleaning or maintenance needs to the appropriate provider.
• Identify and communicate office maintenance, repair, or safety concerns promptly.
• Monitor and replenish office, kitchen, coffee, snack, paper, and other shared supplies.
• Keep supply cabinets, storage areas, and shared equipment areas organized.
• Prepare supply requests and coordinate approved orders to avoid stockouts and unnecessary purchases.

Mail, Packages & Deliveries

• Receive, sort, and distribute incoming mail to employees and departments promptly.
• Accept and sign for incoming packages and coordinate delivery notifications or internal distribution.
• Prepare outgoing mail and packages and coordinate scheduled pickups as needed.

General Office & Administrative Support

• Greet and direct visitors, vendors, and delivery personnel in a courteous, professional manner.
• Assist with copying, scanning, filing, document preparation, and other routine clerical tasks.
• Support meeting setup, including basic room arrangements, supplies, and refreshments.
• Assist GMs and other leaders with coordinating and booking travel arrangements for technicians as needed, including lodging, transportation, and itinerary details, in accordance with company guidelines.
• Help prepare workstations and basic office supplies for new hires, and assist with occasional office events.
• Complete other reasonable office and administrative duties as assigned.

Ideal Candidate Profile

A reliable, detail-oriented, service-minded person who takes initiative, notices what needs attention, and enjoys creating an organized workplace.

• Dependable and punctual, with strong follow-through on recurring tasks.
• Friendly, professional, and comfortable assisting employees and visitors.
• Able to prioritize routine responsibilities and work independently.
• Organized, proactive, and respectful of confidential workplace information.

Required Experience

• High school diploma or equivalent.
• Basic computer, email, and office equipment skills.
• Ability to organize materials, follow procedures, and communicate effectively.
• Ability to work the established part-time, on-site schedule.

Preferred Experience

• Prior office assistant, reception, clerical, or administrative support experience.
• Experience managing office supplies, mail, deliveries, or shared workspace readiness.
• Familiarity with Microsoft Office applications.

Reporting Relationship

Reports to the designated office or administrative leader and works with employees across departments. This position has no direct reports.

Locati…