Payroll and Benefits Specialist

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200 - Fdn Finance FULL TIME Full-Time Professional Omaha, NE, US

SWF, LLC is a management company that provides the staff support to seven foundations of the family of Suzanne & Walter Scott. Each foundation is unique and independent with its own board of directors and interests. The Foundations seek to partner with individuals and organizations who share the following values:

• Ambassador of the Foundations
• Lifelong Learner
• Giver not a Taker
• Strive to Exceed Expectations

The Foundation’s vision is to be a catalyst for change in the communities it serves. The Foundation works to support the Founders’ vision and interests by investing in education, developing leaders, and advancing communities.

The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll, employee benefits, and related compliance activities. Serving as the first point of contact for routine payroll and benefits matters, this position maintains accurate records, coordinates required notices and audits and provides dependable support to employees and HR. This role also performs HR generalist and administrative duties that support recruiting, onboarding, recordkeeping, and a positive employee and candidate experience.

This position works closely with Human Resources, employees, managers, finance and accounting partners, benefit carriers and consultants, payroll and HRIS vendors, auditors, and other external partners. This role supports multiple business entities and operational requirements, including our partner entity Scott Technology Center.

This position will devote approximately 60-70% of time to payroll, benefits, and related compliance responsibilities and 30-40% to HR generalist and administrative support.

• Process bi-weekly payroll accurately and on schedule, including reviewing payroll inputs, employee changes, deductions, and related records.
• Maintain payroll information in the HRIS/payroll system and coordinate corrections or follow-up items as needed.
• Respond promptly and professionally to employee payroll questions and explain applicable processes.
• Maintain clear payroll documentation, process controls, and backup procedures to support continuity and audit readiness.
• Protect confidential employee, payroll, and personally identifiable information in accordance with organizational requirements.

• Coordinate employee enrollments, changes, and terminations for benefits and retirement plans including 401(k); related system loads and unloads.
• Administer qualifying life event changes and confirm that required documentation is complete and securely maintained.
• Support HSA incentive administration and other benefit-related programs.
• Distribute required benefit notices, including the annual health plan Summary Annual Report and Form 5500-related communications.
• Respond to employee benefit questions and coordinate with carriers, vendors, and internal partners to resolve issues.
• Maintain accurate benefit records and support dependent eligibility reviews and audits.

• Assist with the annual 401(k) audit, Department of Labor census requests, and other payroll- and benefits-related audits.
• Maintain and support a proactive annual HR and internal audit calendar, including documentation, deadlines, follow-up, and status tracking.
• Support I-9, background check, and health plan dependent audits and help resolve identified discrepancies.
• Support certification requirements for Scott Data…