Hardware Asset Management Analyst

Job Summary

We are seeking an experienced Hardware Asset Manager to oversee enterprise‑wide management of digital technology hardware assets. The primary focus is on gathering contract and entitlement information and using that to create entitlements in the Hardware Asset Management System to enable position reporting. The role requires knowledge of hardware asset lifecycle management and significant experience with Hardware Asset Management and its supporting functions.

The successful candidate will have been a contributor in a large enterprise with 5+ years of experience.

• Populate hardware asset data into the asset tracking system, including procurement, contract, warranty, and related financial information.
• Review and analyze hardware contracts and maintenance agreements to establish entitlements.
• Validate data between all systems of record and the asset management tool.
• Prepare and distribute pre‑defined and ad‑hoc reports; identify and recommend hardware for potential replacement or upgrades.
• Perform asset deployment versus entitlement reconciliations to identify over and under‑utilization by product.
• Provide data insights for hardware agreement renewals, negotiation, and procurement decisions, including ROI and cost avoidance.
• Monitor and alert stakeholders to changes in hardware warranty terms and conditions; track hardware entitlement data related to projects and resolve discrepancies to maintain data integrity.
• Identify and report potential issues with the asset tracking tool and supporting systems; develop and maintain program and process documentation.

• 5+ years of experience in hardware asset management; associate’s or bachelor’s degree or equivalent experience.
• Experience with asset management tools such as Service Now, SCCM, and Intune.
• Full PC life cycle management experience.
• Familiarity with hardware vendors and their products, including Dell, HP, Cisco, and Apple.
• Solid understanding of IT asset management hardware management policies, procedures, and practices.
• Experience using asset management tools for hardware reconciliation and manual data reconciliation.
• Strong interpersonal, collaboration, communication, and relationship skills for delivering a positive customer experience.
• Strong organizational skills to manage multiple engagements simultaneously.
• Experience with data analysis tools including Excel and Power BI.
• Familiarity with contract/agreement review and accurate interpretation.
• Capable of working independently and managing multiple priorities.
• Certifications in IT asset management, such as ITAM or CHAMP, are preferred but not required.

• The following certifications are considered desirable, but not mandatory: ITIL, COBIT, or IAITAM Certifications.

Apex Systems offers a comprehensive benefits package that includes medical, dental, vision, life, and disability insurance. Employees are eligible for an employee stock purchase program (ESPP) and a 401(k) program with company matching after 12 months of tenure. Health savings accounts (HSA) are available on the high‑deductible health plan (HDHP). The company also offers an employee assistance program (EAP) with up to eight free counseling sessions and a corporate discount savings program.

Professional development opportunities include on‑demand training programs, certification prep, and access to a library of technical and leadership courses. The company is an equal opportunity employer and complies with all applicable EEO and disability laws.

APEX Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.