Fabrication PM

Description

The Project Manager is responsible for delivering projects from award through installation while protecting scope, schedule, budget, margin, and client satisfaction. This role serves as the operational owner of each project and acts as the primary link between clients, design, engineering, procurement, fabrication, and installation teams.

The Project Manager establishes project plans, coordinates resources, manages risk, drives decision-making, and ensures information flows accurately throughout the organization. Success in this role requires balancing client expectations with fabrication realities while maintaining clear communication, disciplined change management, and predictable project execution.

The Project Manager owns project outcomes and is accountable for ensuring projects are delivered safely, profitably, and in alignment with Heartland Scenic Studio quality standards.

The specific breakdown of time spent on different tasks will vary based on the workload and the priorities of the clients. The following is an estimated breakdown of duties and time spent on each.

• Lead projects from contract award through final installation and closeout.
• Develop and maintain project schedules that align client expectations with fabrication realities.
• Coordinate project activities across design, engineering, procurement, fabrication, and installation teams.
• Monitor project milestones and proactively address schedule risks.
• Conduct project handoff meetings and establish clear project execution plans.
• Ensure project documentation remains organized, current, and accessible.

• Serve as primary point of contact for assigned clients.
• Facilitate project meetings, progress reviews, and status updates.
• Manage client expectations regarding scope, schedule, budget, and deliverables.
• Obtain required approvals and document client decisions.
• Build trusted client relationships that support repeat business and long‑term partnerships.

• Manage project budgets, labor plans, and profitability targets.
• Monitor labor burn rates and project financial performance.
• Review project costs and identify emerging financial risks.
• Manage change orders and scope modifications.
• Ensure all scope changes are documented, reviewed, priced, and approved before implementation whenever possible.
• Protect projects from scope creep and unplanned cost exposure.

• Release projects to fabrication when required information is complete and approved.
• Ensure fabrication teams receive accurate drawings, specifications, revisions, and supporting documentation.
• Respond promptly to requests for information from production teams.
• Facilitate resolution of design, engineering, procurement, and fabrication issues.
• Coordinate decision‑making when project tradeoffs are required.
• Support stop‑work decisions when information, approvals, or safety requirements are incomplete.

• Identify project risks and develop mitigation plans.
• Escalate issues that threaten schedule, budget, scope, quality, or safety.
• Participate in project reviews and lessons learned discussions.
• Support continuous improvement initiatives that improve project delivery and profitability.
• Contribute to development of project management standards, tools, and best practices.

• Project Planning & Execution
• Client Relationship Management
• Budget…