Admin Sales Assistant - Construction Industry

The Admin Sales Assistant plays a key role in supporting the sales and operations teams within a construction-focused business. This position ensures that quotes, orders, and customer communications are handled efficiently and accurately. Acting as a central point of contact between sales staff, customers, suppliers, and the service team, the Admin Sales Assistant helps maintain smooth project workflows and supports strong client relationships.

• Prepare and process sales orders, quotes, and invoices for construction materials, equipment, or services.
• Maintain accurate and up-to-date customer, vendor, and project databases.
• Coordinate with the service manager and project teams to schedule deliveries and on-site services.
• Learn and utilize industry-specific quoting and order management software to assist sales representatives.
• Track orders and communicate lead times, delivery updates, and job-site requirements.

• Answer phones and emails, providing prompt and professional responses to contractors, suppliers, and clients.
• Schedule and coordinate internal meetings, site visits, and vendor appointments.
• Organize and maintain project files, contracts, and documentation.
• Order and manage office and showroom supplies; ensure workspace organization and cleanliness.
• Support compliance and safety documentation by maintaining up-to-date records.

• Serve as the first point of contact for customer inquiries regarding products, pricing, quotes, and deliveries.
• Provide knowledgeable assistance to customers and sales staff on construction materials and services.
• Communicate customer feedback and job-site issues to the sales and operations teams for resolution.
• Follow up on outstanding quotes and ensure customer satisfaction throughout the sales process.

Compensation:

• Starting wage $20/hour
• 401(k)
• Health insurance
• Life insurance
• Paid time off

Part of the Chicago Lumber family of brands