Executive Assistant In person Onalaska WI

Executive Assistant Job Description

Full-Time in Onalaska, WI

Ensemble Performing Arts is seeking a proactive, detail-oriented Executive Assistant to provide direct administrative support in person to the President of Schools. This is an on-site role based at the More Than Just Great Dancing offices in Onalaska, WI. The successful candidate will be highly organized, comfortable managing complex calendars and confidential information, and skilled at coordinating across multiple stakeholders in a fast-paced, mission-driven environment.

• Provide high-level administrative support to the President of Schools as a trusted partner.
• Manage the President's calendar, schedule meetings, resolve conflicts, and prepare materials.
• Coordinate travel, lodging, itineraries, and track related expenses.
• Prepare, edit, and organize presentations, reports, and strategic documents.
• Attend meetings, take minutes, track action items, and ensure follow-up.
• Triage and manage incoming communications on behalf of the President.
• Support special projects, events, trainings, and cross-company initiatives.
• Maintain confidentiality and exercise sound judgment with sensitive information.

• 3–5 years of executive or senior administrative support; experience supporting a President, VP, or C‑suite preferred.
• Bachelor's degree preferred; equivalent experience considered.
• Proven ability to manage complex calendars, priorities, and fast-moving demands.
• Proficiency in Microsoft Office, Google Workspace, and collaboration/project management tools.
  
  Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and proactive.
• High level of discretion and ability to handle confidential information with integrity.
• Professional presence and strong interpersonal skills across all levels.
• Adaptable, solutions-oriented, and capable of anticipating executive needs.

The Executive Assistant role will be full-time, in person in Onalaska, WI, and with a salary range of $48,000 - $52,000 per year. Individuals in this role will be eligible for PTO in accordance with Ensemble policies. Ensemble offers Health, Vision & Dental benefits to all full-time employees, and all employees are eligible for a 401K with employer match after 90 days of employment.

Join a supportive, mission-driven arts organization with opportunity for growth as Ensemble's marketing operations scale.

Please submit:

• Your resume
• A brief cover letter outlining your interest in this role and relevant experience
• Responses to our short questionnaire about your background

Applications without a cover letter and questionnaire response will be considered incomplete and not reviewed. Diversity is a strength of our artistic community and we invite all those meeting the above criteria to apply.

Ensemble Performing Arts, an Inc. 5000 award winner, owns and supports independently run performing arts schools and arts education businesses across the US and Canada. We provide centralized operational support, technology, marketing, finance, recruitment, and other shared services so educators can focus on teaching. Guided by collaboration, integrity, continuous improvement, and a student-centered approach, our mission is to deliver excellence in arts education through excellence in administration
, helping each studio thrive while preserving what makes it unique.

• Stewardship: We support local arts communities by making it easy for educators to focus on teaching.
• Growth: We invest in our team and partners to build a brighter future in arts education.
• Stagehands: We work behind the scenes so teachers and students can shine on stage and be the stars of the show.

To learn more about Ensemble, visit