Accounting Assistant

Purpose of the Job The Accounting Assistant is responsible for providing accurate financial statements, and administrative services by processing and monitoring payments and expenditure. This person will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices in an effective and efficient manner to ensure that finances and associated records are accurate and up to date at all times.
This will be a hybrid position based in San Juan, PR. This role will be required to be in office 2-3 days per week, with the ability to work from home the remaining days.

Key Responsibilities

Perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up-to-date and accurate manner.
Review all invoices for appropriate documents and obtain appropriate approvals prior to issuing payment.
Prioritize invoices according payment terms; pay vendors by monitoring discount opportunities, verifying federal , scheduling and preparing checks, resolving purchase order, contract, invoice or payment discrepancies and documentation.
Resolve problems and respond to non-routine inquiries relating to accounts payable records, office policies, and accounting procedures.
Maintain complex records and filing system of accounts payable vendor files and other financial records including purchase orders and invoices.
Compile historical data and maintain a proper audit trail for company records.
Ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments as necessary.
Generates invoices to clients, maintain the accounts receivable aging for customers, receive incoming customer payments, enter cash receipts, and complete bank deposits.
Reconcile processed work by verifying entries and comparing system reports to balances,including journal entries and bank reconciliations.
Assist with month-end activities and year-end closings; prepare various financial reports as necessary.
Respond to all vendor inquiries; reconcile vendor statements, research and correct discrepancies.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Verify all transactions comply with financial pre-set policies and procedures for paying monies.

Knowledge, Skills + Experience

Bachelor's degree in accounting, Finance, or related field.
Knowledge of accounting principles and accounting software.
Strong analytical skills and the ability to work accurately and with attention to detail.
Highly proficient written and verbal communication skills.
Strong background in Microsoft Office - intermediate to advanced Excel proficiency.
Experience excelling in fast paced, high energy environments.