Bookkeeper

Benefits

• Flexible schedule
• Opportunity for advancement
• Bonus based on performance

We are seeking an experienced, detail-oriented Part-Time Bookkeeper to support the financial operations of our fast-paced restoration company. This position manages day-to-day accounting, job costing, invoicing, payroll support, and financial reporting for projects involving water mitigation, mold remediation, fire restoration, contents/pack-outs, and insurance-based work. The ideal candidate thrives in a structured, organized environment and understands how to track costs by job, subcontractor, and equipment usage.

• Create and send invoices for mitigation, contents, and reconstruction projects
• Track payments from insurance carriers, adjusters, TPAs, and customers
• Reconcile deposits and match payments to specific jobs
• Maintain job costing accuracy (labor, subs, equipment, materials)
• Assist with Xactimate estimate imports or adjuster documents as needed

• Enter and categorize bills, subcontractor invoices, and vendor charges
• Monitor due dates and schedule payments
• Track receipts and job-related expenses from field staff
• Maintain accurate vendor records and W-9s

• Review and process weekly timesheets
• Assign labor hours to job numbers
• Coordinate with payroll provider to ensure accuracy
• Track PTO, reimbursements, and mileage

• Reconcile bank accounts, credit cards, and loan balances monthly
• Monitor cash flow and provide weekly updates to ownership
• Assist with maintaining financial controls and audit readiness

• Prepare monthly financial statements and job profitability reports
• Generate aged receivables and payables summaries
• Provide cost analysis on high-value projects
• Support budgeting and forecasting processes

• Assist with vendor onboarding, insurance certificates, and compliance
• Organize documentation for insurance claims and GSA/SDVOSB contracts
• Maintain accurate digital filing structures (bills, receipts, bank docs)
• Support year-end processes and communication with tax accountant

• 2+ years bookkeeping/accounting experience
• Proficiency with Quick Books Online
• Strong understanding of job costing (construction or restoration preferred)
• Experience with accounts payable/receivable and reconciliations
• Strong attention to detail and organization
• Ability to work independently and handle confidential information

• Experience in restoration or construction industry
• Familiarity with items like: mitigation invoices, carrier payments, Xactimate, subcontractor tracking
• Understanding of SDVOSB/GSA documentation and federal billing requirements (not required but a plus)
• Knowledge of payroll platforms (Gusto, ADP, Quick Books Payroll, etc.)

• Part-time: 15–25 hours per week
• Flexible scheduling (some remote work possible after training)
• Compensation: $20–$35/hour
  , depending on experience
• Opportunity to grow into a larger role as the company expands

• Highly organized and meticulous
• Comfortable with fast-moving job environments
• Strong communicator
• Able to prioritize and manage multiple jobs at once
• Problem-solver who takes initiative
• Trustworthy with sensitive financial information