Accounts Payable Specialist

We are looking to hire a
full-time freelance Accounts Payable Specialist
to assist and support the Accounting team of our client based in the USA. Our client is a well-established leader in the label printing industry. With five plant locations in California, Ohio, and Texas, they produce top-quality products for the demanding requirements of the cosmetics, personal health care, beverage, food, and dietary supplements markets.

The Accounts Payable Specialist will be responsible for day-to-day processing of Accounts Payable (AP) functions, vendor relationships and assisting Senior Finance officers with other assigned and relevant tasks.

If you have the right experience and are passionate about accounting/finance and have an eye for detail, the right attitude and skills, then we invite you to apply.

This is a 3-month long freelancing trial contract (full-time) that can be done remotely at home with a computer and a fast and reliable internet connection.

• Open, sort, and distribute invoices and mail.
• Gather, review, and prepare invoices with 3-way matching process of vendor purchase orders.
• Code and match invoices for general expenses.
• Enter invoices into the ERP system – Label Traxx
• Review aging weekly and pay vendors.
• Pay vendors via check, credit card, and ACH.
• Prepare a Positive Pay file for the bank.
• Maintain and reconcile company credit cards.
• Respond timely to vendor inquiries.
• Verifies accounts by reconciling vendor statements against AP Aging monthly.
• Confirm approval on all invoices and check requests and obtain approvals as needed.
• Resolves account discrepancies by investigating documentation, payments, or adjustments.
• Set up and maintain vendors in the ERP system. Gathers necessary W-9 info.
• Support the preparation of the 1099 process yearly.
• Pays invoices by verifying transaction information, scheduling and preparing disbursements, and obtaining payment authorization.
• Maintains financial security by following internal accounting controls.
• Maintains financial historical records by filing accounting documents.
• Gather data for accruals for expenses and inventory items monthly for the accounting staff.
• Ability to consistently meet all deadlines.
• Support the Accounting team with audits, ad hoc analysis, and projects.
• Will be cross-trained and be a backup for the Accounts Receivable Associate.
• Other miscellaneous tasks as assigned and related to above.

• College graduate of Accounting or Finance. CPA a big plus
• At least 3-4 years proven Accounts Payable experience
• Has experience with Accrual accounting practice and hands-on.
• Excellent written and verbal English communication skills
• Label Traxx (software) knowledge is helpful, but not required (financial system)
• Proficient with Microsoft Office, with an emphasis on Excel.
• Must be VERY detail oriented and able to provide clear and thorough communication
• Must be organized and a self-starter
• Can work with minimal supervision
• Continuous-improvement minded; understands business processes in order to identify opportunities for improvement.
• Has his/her own laptop or desktop computer, headphones, and a decent Internet connection (at least 100 mbps) capable of doing voice and video calls. (extra monitor for spreadsheets preferred)
• Has a quiet and distraction-free workspace at home when taking on calls and doing online video meetings.
• Willing to work graveyard shifts (US PST time) and flexible enough for changes to shift schedules.

• 100% Work from home remote. Full-time, freelance, contractual position.
• 8 hours shift guaranteed per work day (with an unpaid, 1-hour break)
• Schedule:
  
  8:00AM to 5:00PM or 9:00AM to 6:00PM USA, Pacific (PST) time, Mondays to Fridays.
• USA Holidays off and unpaid during the trial contract.
• PH Holidays are normal working days during the trial contract.
• Any overtime needs to be pre-approved by the client.
• COMPENSATION:$6 to $8 Per hour
• CONTRACT:This is a 3-month long freelancing trial contract (full-time) that can be done remotely at home with a computer and a fast and reliable internet connection. There are no benefits for Freelancers during the evaluation period.
• POSSIBLE RENEWAL:However, if the Client decides to renew the contract there may be certain benefits such as paid sick leaves, paid vacation leaves, HMO health insurance and 13th month pay. These are not guaranteed and everything will depend on performance and client discretion.
• REPORTING TO:Although you will be reporting directly to the designated manager from our client, you will also be reporting to and will be supervised by Big Ideas Social Media Inc, who is the consultant and service provider (Agency) of the US business. Big Ideas will be the one to provide your compensation and other HR and administrative needs locally.
• LEGAL STATUS:You will be classified as “Self-Employed” when it concerns legality and taxation. You will not be considered an employee of our Client or Big Ideas Philippines but instead, you will be a self-employed freelance professional.