Payroll and Equity Accountant Santa Clara, CA or Remote

Thanks for your interest in Oklo! We are searching for an experienced Payroll and Equity Accountant to join our team.

Oklo is building a world‑class accounting and finance organization to support the commercialization of nuclear energy in the U.S. The Payroll and Equity Accountant will be responsible for the day‑to‑day operations of Oklo’s payroll tax reporting and equity administration functions. This role will oversee the data transfer across Oklo’s payroll and equity tools to ensure that accurate wage data is maintained consistently across systems, and that appropriate tax treatment is applied.

This role will be responsible for ownership and execution of month‑end accounting and bookkeeping of payroll and equity cycles, including the monthly payroll reconciliations and stock‑based compensation 718 accounting. This role will also be responsible for communications and reporting related to annual payroll and equity tax reporting (e.g., W‑2, 3921, 1099, 1099‑INT forms), to ensure Oklo employees and contractors obtain the correct data for each tax year.

In addition, this role will work with our third‑party tax and accounting advisory resources on complex/high‑judgement areas to drive appropriate treatment across unique employment situations.

In addition to owning the current payroll and equity accounting processes, this role will be charged with driving automation and efficiency across both areas as the company scales. You will serve as a primary point of contact for the external audit team on a quarterly basis to support audit documentation requests related to payroll and equity. Your ability to manage these areas effectively and assist the team on delivery of key accounting close and annual reporting milestones will be a critical success factor.

• Performance of monthly reconciliation activities for payroll and stock‑based compensation.
• Enter payroll journal entries, including monthly accruals, into Net Suite ERP and submit for approval.
• Review bi‑weekly payroll records to ensure accuracy and completeness of payroll records.
• Support payroll tax setup, including with holdings, unemployment, state and local taxes and monitor tax notices from state and federal agencies.
• Maintain a robust checklist of payroll‑specific onboarding and offboarding activities for employees and execute upon this checklist to ensure timely and accurate administration of payroll accounting.
• Serve as Accounting team liaison with Oklo’s Operations team for all employment changes, including new hires and termination, to ensure appropriate management of employees within Oklo’s payroll and equity platforms.
• Own month‑end payroll and equity tasks within the Flo Qast close automation tool, ensuring close targets are timely met and appropriate supporting documentation is maintained.
• Oversee the payroll activities of Oklo subsidiary Atomic Alchemy and perform above duties for both subsidiary and corporate level.
• Design Oklo’s payroll and equity process for scale, preparing for future projects such as transition from PEO platform, addition of hourly workforce, and broadening of remote workforce into additional locations.
• Perform regular nexus evaluations for remote employees to ensure appropriate payroll administration across the U.S.
• Develop and maintain payroll and equity accounting policies and procedures to ensure compliance with US GAAP, including creating procedures to validate the accuracy, reliability, and effectiveness of data utilized.
• Execute as well as monitor end‑to‑end processes and controls across Oklo’s payroll and equity management systems in close coordination with Internal Audit, Accounting and IT staff.
• Liaise with external auditors during audits and provide necessary documentation and explanations regarding their testing of payroll and equity areas.
• Provide payroll data reports to support regulatory reporting to the U.S. Department of Energy.

• Proficient in payroll and accounting systems and capable of performing detailed reconciliations across these systems.
• Process and public company oriented.
• Passionate about clean energy and making advanced fission a reality.
• Willing and able…