Travel Accountant

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.

Hybrid position (not 100% Telecommute), must come into the office 1-2 days per week and more if required.

$54,336 - $95,052 Annual (C02.1)

This is the lowest to highest salary range in good faith we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.

We have an opening for a Travel Accounting Accountant to work in a dynamic and fast-paced environment. You will work independently and under general direction following established procedures to provide support and assistance to the Travel Accounting and Accounts Payable team. Perform disbursement overview and develop and implement new techniques and procedures. This position is in the Disbursements Division of the Office of the Chief Financial Officer (OCFO) Organization.

You will

• Perform advanced review and approval of domestic, foreign, and non-employee travel reimbursement through the ePay system, ensuring compliance with established policies and procedures.
• Interpret and apply travel accounting policies and procedures; provide guidance regarding reimbursement, travel policies, and problem resolution assistance to LLNL organizations.
• Research and reconcile reimbursement issues with employees and non-employees within established procedures, escalating complex or exceptional issues to senior staff or management as appropriate.
• Review and process refunds and credits to projects and tasks, cancel checks, cost expired LLNL purchased airfare, and work reports to ensure timely reimbursement of travel expenses.
• Respond to Accounts Payable and Travel Accounting customer service calls and assist Resource Analysts and other LLNL customers in resolving vendor and travel payment inquiries.
• Reconcile Travel Accounting balance sheet accounts for management approval, including preparation of journal vouchers and project cost transfers.
• Assist with internal and external audit requests by preparing supporting documentation and participating in self-assessments as directed.
• Identify opportunities for process improvement and assist in implementing approved changes to travel accounting procedures.
• May provide guidance to non-exempt staff and interact with personnel across the Laboratory.
• Perform other duties as assigned.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Bachelor's degree in Business Administration, Accounting, Finance, or related field or equivalent combination of related experience, education, and training in the finance/accounting field.
• Fundamental knowledge of accounting theory, policies, procedures, and regulations, as well as knowledge of Generally Accepted Accounting Principles (GAAP).
• Experience using ePay or other reimbursement applications and advanced knowledge and experience with computer-based spreadsheets, report generated applications and communication tools (e.g., Microsoft Suite, Outlook, Service Now).
• Demonstrated strong organizational skills, managing multiple tasks with frequent interruptions, while providing a high level of customer service and solving complex problems independently.
• Ability to apply analytical skills to research, interpret, perform elementary analysis, compile, and present financial data and information.
• Ability to establish own work priorities and to execute assignments, meeting time-sensitive deadlines and working on multiple tasks simultaneously.
• Experience interpreting and applying financial policy and procedures, including State and Federal policies, procedures and regulations and experience in applying and ensuring internal controls are followed.
• Demonstrated effective communication and interpersonal skills necessary to work with all levels of personnel, both internal and external to the Laboratory, while maintaining effective working relationships with clients, co-workers, external vendors,…