Bookkeeper

• 3 weeks’ vacation/PTO annual accrual (accrual rate increases with length of service)
• 100% company paid Dental, Vision and “Silver Level” Health insurance
• Flexible work location/hybrid/remote work options, flexible schedule, and generous time-off guidelines
• 10 paid holidays annually
• 1 day paid volunteering time off
• 5 sick days accrued annually (up to 120 hours accrual limit)

Location:

Office is located in Sacramento (95816), with the option of up to 60% remote/telecommute (first three months onboarding/training period may require a greater proportion of in-person work).

Reports to:

Chief Compliance Officer

The Bookkeeper will work hand in hand with the Lead Bookkeeper, and will be responsible for recording grant, contract and fundraising revenue and expenditures in accordance with financial policies and relevant governmental rules, including accurately coding/tracking restricted revenue, inputting fixed asset entries, creating journal entries, and additional bookkeeping and administrative tasks. The Bookkeeper works within the guidelines, policies and mission of Alchemist CDC, a 501(c)3 non-profit organization.

Alchemist CDC is currently using Quickbooks Enterprise for our accounting systems, and ADP Workforce Now for payroll.

Alchemist CDC is a mission-driven organization that connects Sacramento area communities to land, food, and opportunity – toward a vision in which all neighborhoods are vibrant, equitable, healthy, and diverse. Our programs enhance the quality of life in under-resourced communities by improving access to nutritious foods, implementing community-supported public green spaces, and fostering economic self-sufficiency through business entrepreneurship and workforce development.

Learn more about our organization and programs at:(Use the "Apply for this Job" box below)..org

• Carry out day to day bookkeeping entries, g., input bills, create checks, etc.
• Compile accounts payables at least weekly and process payments – following established approval/review processes
• Record expenditure transactions that are of a regular and ordinary nature, and elevate large or unusual/un-allowed expenditures to senior staff.
• Follow up with vendors as needed to obtain ACH information and to identify outstanding AP
• Use farmers’ market data to create vendor reimbursement payments, create and email detailed receipts for vendors, and enter ACH payments for ~160 vendors/month with a short turn-around time.
• Maintain frequent and accurate communications with Program Directors/Managers and vendors about payments completed or pending on their respective programs.
• Track and input payouts received through online payment portals
• Code, process and sync expenses from company credit cards to our books and ensure proper recording of grant invoicing backup documents

• Generating customized/filtered expense and revenue reports according to program managers’/directors’ requests
• Research and answer questions from staff regarding vendor inquiries, donor payments, supply purchases, etc.

• Compiling reimbursement grant invoices and related backup documentation as assigned
• Record revenue transactions that are of a regular and ordinary nature, and elevate large or unusual revenues to senior staff
• Carry out day to day AR tasks, g., input invoices/payments into Quickbooks, depositing checks, etc.
• Follow up with funders as needed and generate/monitor AR aging reports

• Maintaining accurate records for generating 1099 and sales/use tax reports for filing (990/CA199 are outsourced to accounting firm)
• Generating reports for annual property tax filings
• Generating reports for workers compensation reports and reconcile those reports with workers comp billings
• Carry out bookkeeping procedures according to established accounting policies and procedures
• Maintain up to date and accurate financial documentation
• Assist in calculating and inputting liability adjustments
• Work interactively with the Lead Bookkeeper, project partners and program staff to ensure proper…