Payroll and Accounting Assistant

Payroll and Accounting Assistant – Integrated Resources Institute

Position Title:

Payroll and Accounting Assistant

Status:
Non‑exempt;
Full‑time hourly

Hours:

M‑F 8:00 am – 5:00 pm

Pay: $26.00 hourly

Supervisor:
Finance Supervisor

Location:

Fully remote; candidate must be located within commuting distance to an IRI office in Southern California to attend meetings and trainings as needed.

This range is provided by Integrated Resources Institute. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$26.00/hr – $26.00/hr

• Fully Remote Position with Company‑Provided Equipment
• Medical, Dental, and Vision Insurance
• Lifestyle Spending Account ($50 per month after 90 days of employment + $25 on your birthday!)
• Employee Assistance Program
• Paid Time Off and Paid Sick Leave
• Employee Referral Program
• Flexible Spending Account
• Retirement Plan (Roth IRA)
• Company Paid Life Insurance and Long‑Term Disability
• Plus Additional Voluntary Benefits

• The Payroll and Accounting Assistant is responsible for carrying out all directives from the Finance Supervisor, with the highest priority being the accurate and timely completion of payroll processing, reconciliations, and related reporting tasks.
• This position provides administrative and financial support to ensure the efficient daily operations of the Finance department.
• Responsible for processing payroll and maintaining accurate payroll and accounting records while supporting the organization in meeting deadlines and compliance obligations.
• Applies knowledge of payroll practices, basic accounting principles, and strong Microsoft Excel skills for accurate data entry, reporting, and reconciliation across multiple systems.
• Supports payroll processing, expense and mileage reimbursements, withholding orders, reconciliations, and preparation of payroll‑related reports in compliance with policies and regulatory requirements.
• Proficient with digital tools such as Paycor, Quick Books Online, Microsoft Excel, and other internal systems to enter, track, and organize payroll and financial data efficiently.
• Ensures tasks are completed within required deadlines, maintains proper documentation, and communicates with internal and external stakeholders in a timely, professional manner.

• Associate’s degree in accounting, finance, business administration, or related field preferred.
• Minimum 1 year of payroll processing experience required.
• Knowledge of California payroll and HR regulations, including wage and hour compliance.
• Proficiency in Microsoft Excel at an intermediate level (pivot tables and VLOOKUP or XLOOKUP).
• Experience with payroll and accounting systems (e.g., Paycor, Paylocity, Paychex, Quick Books Online, or similar platforms).
• Familiarity with Microsoft 365 applications:
  Outlook, Teams, SharePoint, One Drive.
• Strong organizational skills; ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High level of attention to detail and accuracy in data entry, reporting, and recordkeeping.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality of sensitive payroll, employee, and financial information.
• Comfortable working in a paperless environment and adaptable to learning new systems.
• Experience working remotely or hybrid with strong work ethic and self‑motivation to complete tasks and meet deadlines.
• Commitment to the full inclusion of all persons with disabilities.
• Must reside within commuting distance of a Southern California office (Orange County, Los Ales, Inland Empire, or San Diego).

• Process semi‑monthly payroll accurately and on time, including regular and overtime hours, mileage, meal, and rest break premiums, reimbursements, and holiday pay.
• Receive, stamp, and mail semi‑monthly payroll checks.
• Prepare and issue final paychecks for separating employees.
• Generate post‑payroll reports (e.g., overtime, mileage, short lunches) and distribute to senior leadership.
• Respond promptly to employee and management inquiries regarding payroll, expenses, timekeeping, and related policies.
• Review and…