Accts. Receivable Coordinator

The Accounts Receivable Coordinator monitors and maintains accounts receivable balances to ensure money is received within terms. This position will interface with internal and external customers through verbal and written correspondence. Must be able to follow instruction, complete assignments in a timely manner and be able to work cohesively within a team environment.

• Assign customer account numbers and maintain the customer master files as necessary with regard to address, phone numbers, tax information, invoicing email address, etc.
• Monitor customer credit balances and communicate such with the applicable business units in an effort to reduce such balances through set‑off with past‑due accounts or use with future sold work.
• Review customer credit hold status and apply or remove as appropriate.
• Complete collection activities such as follow‑up inquiries via mail, email or phone communication; arranging payment plans; keep track of cash receipts; collaborate with the appropriate business unit personnel to ensure maintained good will of the customer and effective / efficient collection; record collection efforts and notes with sufficient detail to allow for company‑wide visibility to collection status on past‑due accounts.
• Following provided guidelines, once all collection efforts have been exhausted, notify Risk Manager and applicable Business Unit Manager so that collection action can be evaluated.
• Process system‑generated invoices on a daily basis for all orders shipped domestically; review payment terms and shipping terms on invoices for accuracy.
• Process contract billing invoices on a daily basis; ensure order entry personnel have entered the sales order and contract billing correctly; review taxable status details on the order for accuracy and assist order entry personnel with questions.
• Post cash receipts on a daily basis as received from customers and process approved adjustments; review unapplied cash and apply appropriately.
• Process credit card transactions and apply applicable payments to invoices.
• Run monthly aging reports and send to the applicable Business Unit Managers, General Managers, Director of Operations, Risk Manager and CFO.
• Review and appropriately code freight invoicing and manage and reconcile the Accrued Freight accounts.
• Assist in month‑end close and year‑end audit process.
• Assist in other accounting areas where needed.
• Perform other duties as assigned.
• Regular, in‑person attendance during normal business hours due to necessary teamwork and personal interactive nature of this position.
• Overtime is a mandatory condition of employment and frequent in this position.

• Excellent communication skills both orally and written.
• Ability to establish and maintain working relationships with individuals at all levels.
• Proficient with the use of a computer including Microsoft Office and JD Edwards experience preferred.
• Ability to work independently or in a team.
• Ability to understand and apply basic accounting principles.

• High school diploma or equivalent required.
• Minimum of one (1) year of accounting and/or collection experience.

Base Compensation Range: $20.13 - $30.20 per hour

Variable Compensation: Incentive bonus eligibility up to 10% of gross annual salary based on company performance (as of 2024).

• Medical, Dental & Vision Insurance with low employee premiums
• Free off‑site medical clinic
• Company paid Life Insurance & Short‑Term Disability
• 401(k) – Employer match of up to 4.0% for coworker contributions of 8.0% or more
• Company covers tuition costs up to $5,250.00 annually, contingent on course completion and grades
• Paid Time Off and Sick, Family & Parental Paid Time Off
• Ten (10) Paid Holidays
• Four‑day work weeks, varied shifts, and flexible remote work options depending on position
• Career progression program for advancement
• Free in‑house welding, grinding & machine operation school
• In‑house training program

Professional office environment with some time spent in a manufacturing shop. Use of standard office equipment (computers, phones, copiers, and filing cabinets, etc.). Frequent presence on the manufacturing floor as well as field operations. Exposure to conditions, such as: dust, fumes, noise and high‑degree varying seasonal temperatures.

Applicants for Paul Mueller Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

Paul Mueller Company is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with disabilities.

EEO Employer/Disabled/Protected Veteran

If you are interested in applying and need assistance or have questions, please call 417‑575‑9000.

Seniority Level: Entry level

Employment Type: Full‑time

Job Function: Accounting/Auditing and Finance

Industry: Industrial Machinery Manufacturing