Accounts Payable Specialist; On-site

Overview

The Accounts Payable Specialist is responsible for the receipt/input of invoices, coding invoices to the appropriate general ledger account and issuing payment in a timely fashion. The position assists management with the processing of AP, ensuring accurate and efficient payment of all invoices.

• Code and enter invoices into SAP system ensuring accuracy and timeliness.
• Distribute invoices for approval and retrieve invoices for payment upon approval.
• Perform check runs, wires and ACH payments obtaining appropriate signatures for checks.
• Organize new vendors and maintain/update changes to existing vendors.
• Monitor vendor statements and past due invoices for payment.
• Review and process all expense reports in Certify.
• Assist management in researching invoices and assist external auditors with year-end audit and tax returns.
• Assist in processing inventory invoices as needed and when assigned.
• Reconcile account payable GL accounts as needed.
• Prepare all 1099 and 1096 forms yearly.
• Reconcile petty cash and prepare miscellaneous bank deposits.
• Manage, track and ensure timely payments of business licenses, real estates taxes and personal taxes.
• Assist with other projects as needed.
• Maintain files and documentation thoroughly and accurately in accordance with Company policy and acceptable accounting practices.
• Provide AP reporting as requested.

• High School diploma, or equivalent.
• 5+ years of accounts payable experience required.
• Data entry/10 key experience required.
• Invoice management and verification experience preferred.
• A/P software experience preferred.
• Payment processing and posting experience preferred.
  
  Demonstrated attention to detail.
• Demonstrated oral and written communication skills.

As the focus of this role is timely payment of our bills, a detail-oriented person with strong written and verbal communications skills is needed. The job environment is deadline driven and results oriented. A methodical and steady person with a preference for structure will best succeed in this role.

This role is an on-site part of the Home Office team. The primary environment for this role is an open office. Considerable business is conducted using the telephone and computer technology. This role may be approved to work remotely on specific occasions but that does not change the ongoing classification of the role as on-site. Travel may be required to stores, conferences or events less than 5% of the time.

Joining #Team Shane Co  comes with a host of benefits designed to support you and your loved ones- we understand a supportive benefits package is key to a fulfilling work experience. As a family-owned business, we prioritize your well-being, recognizing that our success is a collective effort. Here's what we offer:

We offer a competitive base rate and an opportunity for a yearly bonus.

You’ll enjoy a generous time-off package, including 3 weeks of vacation, and an annual float day. We value holidays and are closed on major ones. Plus, you receive a float day and paid volunteer day annually. We also value your work-life balance and keep favorable hours that provide a great retail experience to our customers while respecting your time and well-being.

We care about your family, and our benefits extend beyond standard offerings. In times of major illness, you can earn time off at full pay for self or family care. You’ll also benefit from paid parental leave, an Employee Assistance Program, and assistance navigating medical complexities.

We value your health and provide you with paid sick time. Additionally, you can access competitive medical, dental, and vision plans, a 401(k) with company match, and flexible spending accounts. You can also enjoy voluntary benefits, including long-term disability, life insurance for dependents, and pet insurance. We also have a dedicated staff member who focuses on well-being and work-life balance, ensuring you thrive professionally and personally.

Enjoy a generous store and online discount, available for…