Accounts Payable Clerk

Ascendo Resources is currently seeking an Accounts Payable Clerk for a full-time, permanent role. This role is hybrid with 2 days work from home.

Our client is in waste services and is located in Lower Manhattan. Compensation range is from $50,000 to $65,000 and offers full benefits including 401k and PTO.

What You're Doing:

• Invoice Management:
  • Receiving and verifying invoices:
    Checking invoices for accuracy, completeness, and proper documentation.
  • Entering invoices into the AP system:
    Recording invoice details in the accounting software.
  • Matching invoices to purchase orders and receiving reports:
    Ensuring goods or services were actually received before payment.
  • Coding invoices:
    Assigning cost centers or accounts for proper expense allocation.
  • Reconciling invoices with vendor statements:
    Ensuring that payments are made correctly and that there are no discrepancies.
  Payment Processing:
  • Preparing payments (e.g., checks, electronic payments):
    Ensuring that payments are processed accurately and on time.
  • Managing vendor relationships:
    Building and maintaining strong relationships with vendors to facilitate smooth payment processes.
  • Monitoring discount opportunities:
    Identifying opportunities to take advantage of early payment discounts.
  • Resolving payment discrepancies:
    Investigating and resolving issues with payments, such as incorrect amounts or incorrect vendor information.
  • Obtaining signatures on checks (if applicable):
    Securing the necessary signatures for check disbursement.
  Financial Reporting and Record Keeping:
  • Maintaining vendor records:
    Keeping vendor information, such as address, contact information, and payment terms, up-to-date.
  • Reconciling bank statements:
    Ensuring that bank transactions match the company's records.
  • Generating reports and analyzing financial data:
    Providing insights into cash flow and payment patterns.
  • Maintaining accurate and organized financial records:
    Ensuring that all invoices and supporting documentation are filed and accessible.
  • Assisting with audits:
    Providing records and documentation to auditors.
  • Processing expense reports and payroll:
    Handling expense reimbursements and payroll payments.
  Other Duties:
  • Communicating with vendors: Addressing inquiries, resolving issues, and negotiating payment terms.
  • Processing purchase orders: Handling the creation and management of purchase orders.
  • Assisting with other financial tasks: Providing support to other members of the finance department as needed.

What We're Seeking:

• 2+ years of accounts payable experience
• Proficient with Excel
• MS Dynamics is a plus, but not required.
• Holds a bachelor's degree.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Mark Tumada