Staff Accountant; AR

Are you detail-oriented, organized, and love keeping things running smoothly? As our Staff Accountant you’ll be our Accounts Receivable guru. The Staff Accountant is a proactive, detail-oriented professional responsible for the full cycle of accounts receivable—including collections, payment application, and invoicing—with a strong focus on contract-specific billing. This role demands exceptional accuracy and ownership, ensuring every invoice honors the unique nuances of client contracts and is error-free.

The Staff Accountant independently manages the AR process, resolves issues without requiring follow-up, and maintains meticulous records to support financial integrity.

Flexibility is essential, as the role adapts to varying client requirements while upholding internal standards. Collaboration is at the core: the Staff Accountant works closely and regularly with the Project Management Organization (PMO), project managers, and finance teams to align on contract terms, billing schedules, and documentation. Strong teamwork, communication, and a commitment to continuous process improvement are vital for success.

At Vertech, not only do we develop world class industrial automation solutions for some of the top US companies, we also strive to be the team of choice for the best and brightest talent. I mean, we call ourselves control freaks for a reason. The passion (and intelligence) our employees have is truly mind-blowing. In turn, we work hard to take care of our own with excellent benefits and pay, personal development, and transparent communication.

We also know that you can be great at what you do and still have fun. If that sounds like a good fit, help us bring the next generation of automation solutions to nearly every industry, including manufacturing, data centers, food and beverage, renewable energy, water and wastewater and more.

• Flexible work schedule with work from home options for numerous roles
• Weekly communication from management in our internally famous Friday morning meeting
• Competitive Compensation including a bonus plan
• No more than a 4 week waiting period on all benefits including the 401k
• A really rad Christmas Party each year
• A manager that is cool…most of the time, because no one is perfect
• A path for growth, a great culture, PTO, AND MORE!

Collections & Payments:

• Manage and organize the AR inbox, responding to client inquiries promptly and professionally.
• Monitor aging reports and proactively follow up with clients to ensure timely payment, documenting efforts in AR Tracker.
• Lead collections efforts with professionalism, tailoring communication to client-specific terms and following escalation processes as needed.
• Accurately apply payments to customer accounts, resolving discrepancies and unapplied cash.
• Take full ownership of collections, payment application, and escalation processes—resolving issues independently, striving for error‑free results, and collaborating with clients and internal teams as needed.

• Reconcile customer deposits, unapplied cash, suspense accounts, retainage account reconciliation in collaboration with project management, and allowances for doubtful accounts and bad debt write‑offs.
• Ensure accurate recording of credit memos, adjustments, intercompany receivables, and support revenue recognition through reconciliation of deferred and earned revenue accounts.

• Collaborate with Project Managers and Coordinators to confirm project billing terms, client contacts, and special requirements at setup.
• Review client contracts to determine invoicing requirements, schedules, and documentation needs; prepare and submit accurate invoices (Fixed Fee, T&M, Retainage) with all required backup, uploading to client portals as needed.
• Maintain organized records of contract billing details, proactively resolve discrepancies or client inquiries, and ensure compliance with all client requirements.
• Demonstrate meticulous attention to detail in contract-specific invoicing, consistently catching small details, striving for accuracy, and supporting audit processes.