Accounts Payable Administrator

Job Description

We are seeking a detail-oriented and bilingual Accounts Payable Administrator to join our finance team, based in our shared service centre in Newcastle upon Tyne. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our International vendors and business units with initial primary focus initially on uk-eu businesses.

The role reports to the Assistant Accounts Payable Manager, as well as supporting other administrative functions within the department. Some of the other responsibilities include:

• Process and code supplier invoices accurately and in a timely manner
• Match invoices to Purchase Orders or manually obtaining online business approval for none po invoices in line with business approval matrix.
• Reconcile supplier statements and resolve discrepancies
• Maintain vendor accounts and ensure up-to-date contact and banking details are on file
• Compliance to New Vendor Onboarding Process/Vendor updates and completing KYC checks
• Prepare and process multi-currency payment runs twice a month
• Ensure all AP Payments are posted daily to assist Finance in completing weekly and month bank reconciliation’s..
• Respond to vendor and internal inquiries via internal ticketing system, phone or email
• Assist with month-end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand onto Finance, ensure AP Payments are al posted by WD2 and Reconcile AP Control Account.
• Liaise with procurement and other departments to resolve invoice or payment issues
• Maintain accurate filing and documentation in compliance with internal controls and audit requirements
• Assisting with year-end audit providing samples for Audit.

For this position, we offer a hybrid and flexible working model, where you will spend 3 days per week in the Newcastle office and the rest working from home.

What would make me a good candidate?

We are looking for curious and empathetic people. We also love to hear from people who are motivated by meaningful work, resonate with our core values, have a positive outlook, are comfortable with ambiguity and thrive working in an ever-evolving and complex environment. We are inspired by meeting big-picture thinkers and doers, people who can be both tactical and strategic, aim high and put people first in everything they do.

• Strong knowledge of accounting principles and AP best practices
• Familiarity with ERP systems (SAP, Oracle, Net Suite, Tipalti or similar)
• Ability to work independently and collaboratively in a fast-paced environment
• At least 2 years experience of working within an International Multi Site Accounts Payable function
• Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority
• High Volume Processing & fast pace background required
• Accurate and exceptional attention to detail
• Ability to prioritise and co‑ordinate tasks efficiently ensuring all deadlines are met
• Good IT skills (Word, Excel, MS Outlook). Netsuite and Tipalti experience preferred.

Some of our perks and benefits are:

• Paid Parental Leave benefit programs
• #Give Back Days /Commitment to social impact – 3 extra days off to volunteer and give back to your local community
• Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council, Global Mentorship Program
• Access to free mental health support
• Flexible working arrangements

To be considered for employment, you must be legally authorised to work in the location (country) you're applying for. Xplor does not sponsor visas, either at the time of hire or at any later time.