Billing & Accounts Payable Coordinator

Optional reduced schedule of 30 hours/week available

Work Model: Hybrid

Salary Range: $55,000 - $72,000 annually (commensurate with experience and based on full time hours)

Position Status: Replacement role

Bennett Design Associates is an award-winning Interior Design firm and industry leader in Workplace Strategy. As one of Toronto’s largest fully independent Interior Design firms, we design intelligent spaces that fuel business, unite team members and engage the best of corporate and retail Canada.

We are seeking a detail-oriented and proactive Billing & Accounts Payable Coordinator to oversee our end-to-end billing and accounts processes. This role is critical to ensuring accurate, timely, and compliant financial operations, while supporting strong cash flow management and excellent service to both internal teams and external clients.

The ideal candidate brings strong accounting fundamentals, a high degree of accuracy, and the ability to manage multiple priorities in a fast-paced professional environment.

processes while enjoying a personal and family-friendly schedule with flexible office hours.

Join us in creating intelligent design that fuels business, inspires people and shapes a greener world. Apply now!

• Process vendor invoices and enter data into accounting software (Deltek Vantagepoint)
• Record and reconcile monthly corporate credit card transactions
• Create and manage purchase orders for subconsultants
• Assist with bank and credit card reconciliations
• Monitor subconsultant invoices and coordinate payment scheduling
• Perform weekly collections and participate in biweekly AR review meetings

• Set up new projects and billing terms within Deltek Vantagepoint
• Collaborate with project leads to confirm billing details
• Prepare and submit client invoices (percentage completion and hourly)
• Track monthly job cost accruals for consultant services
• Maintain organized invoice records and shared file systems
• Respond promptly to client billing inquiries to maintain strong relationships

• Maintain accurate financial documentation and filing systems
• Support ongoing reconciliation and record-keeping activities
• Contribute to the development and maintenance of accounting procedures

• Post-secondary diploma or certificate in Accounting, Finance, or related field
• 3–5 years of progressive accounting experience (AP/AR and billing)
• Experience with accounting/ERP systems (Deltek Vantagepoint or similar preferred)
• Strong understanding of accounting principles and financial processes
• High level of accuracy and attention to detail in data entry and reporting
• Advanced proficiency in Microsoft Excel
• Excellent organizational and time management skills
• Ability to prioritize, multitask, and meet tight deadlines
• Strong interpersonal and communication skills (written and verbal)
• Analytical thinker with problem-solving ability
• Professional judgment and ability to handle confidential information
• Adaptable and able to manage changing priorities effectively

• Flexible work arrangements. Our Elastic workforce approach to hybrid work means that reporting for in-person work is flexible with the understanding that employees will come to the office, and attend company events, as required, by their manager or for meetings at the request of the Company.
• A one-time $300 home office stipend for additional home office equipment
• December Holiday shutdown
• Employee group benefits
• Competitive paid time off including personal days that can be used in small increments, days for innovation, and study/exam days Professional and career development opportunities
• Collaborative and supportive team environment.
• A unique employee experience that supports fun, innovation, and family-work life balance