Billing & Accounts Payable Coordinator

Location: West Durham Regional Municipality (Sunderland)

Optional reduced schedule of 30 hours/week available

Work Model:  Hybrid

Salary Range:  $55,000 - $72,000 annually (commensurate with experience and based on full time hours)

Position Status:  Replacement role

Bennett Design Associates is an award-winning Interior Design firm and industry leader in Workplace Strategy. As one of Toronto’s largest fully independent Interior Design firms, we design intelligent spaces that fuel business, unite team members and engage the best of corporate and retail Canada.

We are seeking a detail-oriented and proactive Billing & Accounts Payable Coordinator to oversee our end-to-end billing and accounts processes. This role is critical to ensuring accurate, timely, and compliant financial operations, while supporting strong cash flow management and excellent service to both internal teams and external clients.

The ideal candidate brings strong accounting fundamentals, a high degree of accuracy, and the ability to manage multiple priorities in a fast-paced professional environment.

processes while enjoying a personal and family-friendly schedule with flexible office hours.

Join us in creating intelligent design that fuels business, inspires people and shapes a greener world. Apply now!

WHAT YOU’LL BE DOING
Accounts Payable & Accounts Receivable

Process vendor invoices and enter data into accounting software (Deltek Vantagepoint)

Record and reconcile monthly corporate credit card transactions

Create and manage purchase orders for subconsultants

Assist with bank and credit card reconciliations

Monitor subconsultant invoices and coordinate payment scheduling

Perform weekly collections and participate in biweekly AR review meetings

Billing & Invoicing

Set up new projects and billing terms within Deltek Vantagepoint

Collaborate with project leads to confirm billing details

Prepare and submit client invoices (percentage completion and hourly)

Track monthly job cost accruals for consultant services

Maintain organized invoice records and shared file systems

Respond promptly to client billing inquiries to maintain strong relationships

Administration

Maintain accurate financial documentation and filing systems

Support ongoing reconciliation and record-keeping activities

Contribute to the development and maintenance of accounting procedures

REQUIRED KNOWLEDGE & QUALIFICATIONS

Post-secondary diploma or certificate in Accounting, Finance, or related field

3–5 years of progressive accounting experience (AP/AR and billing)

Experience with accounting/ERP systems (Deltek Vantagepoint or similar preferred)

Strong understanding of accounting principles and financial processes

High level of accuracy and attention to detail in data entry and reporting

Advanced proficiency in Microsoft Excel

Excellent organizational and time management skills

Ability to prioritize, multitask, and meet tight deadlines

Strong interpersonal and communication skills (written and verbal)

Analytical thinker with problem-solving ability

Professional judgment and ability to handle confidential information

Adaptable and able to manage changing priorities effectively

What You’ll Love About Us

Flexible work arrangements. Our Elastic workforce approach to hybrid work means that reporting for in-person work is flexible with the understanding that employees will come to the office, and attend company events, as required, by their manager or for meetings at the request of the Company.

A one-time $300 home office stipend for additional home office equipment

December Holiday shutdown

Employee group benefits

Competitive paid time off including personal days that can be used in small increments, days for innovation, and study/exam days Professional and career development opportunities

Collaborative and supportive team environment.

A unique employee experience that supports fun, innovation, and family-work life balance

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