Accounts Payable Administrator

Job Description

Xplor Technologies powers the experiences at the heart of everyday life. Through modern vertical software, embedded payments, and AI‑powered capabilities, we help businesses in fitness, recreation, golf & club, field services, laundry, education, and other membership‑based and service‑based industries simplify operations, uncover insights, and elevate customer and member experiences.

We are seeking a detail‑oriented Accounts Payable Administrator to join our finance team, based in our shared service centre in Newcastle upon Tyne. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our international vendors and business units with an initial focus on UK‑EU businesses.

The role reports to the Assistant Accounts Payable Manager and supports other administrative functions within the department.

Hybrid and flexible working model: 3 days per week in the Newcastle office and the rest working from home.

• Process and code supplier invoices accurately and in a timely manner.
• Match invoices to purchase orders or obtain online business approval for non‑PO invoices in line with the business approval matrix.
• Reconcile supplier statements and resolve discrepancies.
• Maintain vendor accounts and ensure up‑to‑date contact and banking details are on file.
• Compliance with new vendor onboarding process, vendor updates and completing KYC checks.
• Prepare and process multi‑currency payment runs twice a month.
• Ensure all AP payments are posted daily to assist Finance in completing weekly and monthly bank reconciliations.
• Respond to vendor and internal inquiries via internal ticketing system, phone or email.
• Assist with month‑end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand onto Finance, ensure AP payments are posted by WD2 and reconcile AP control account.
• Liaise with procurement and other departments to resolve invoice or payment issues.
• Maintain accurate filing and documentation in compliance with internal controls and audit requirements.
• Assist with year‑end audit providing samples for audit.

• Strong knowledge of accounting principles and AP best practices.
• Familiarity with ERP systems (SAP, Oracle, Net Suite, Tipalti or similar).
• Ability to work independently and collaboratively in a fast‑paced environment.
• At least 2 years experience within an international multi‑site accounts payable function.
• Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority.
• High volume processing and fast‑pace background required.
• Accurate and exceptional attention to detail.
• Ability to prioritise and coordinate tasks efficiently, ensuring all deadlines are met.
• Good IT skills (Word, Excel, MS Outlook). Net Suite and Tipalti experience preferred.

• Find a better way.
• Do the right thing.
• Say it straight.
• Win together.
• Own the outcome.

• Paid parental leave benefit programs.
• Give Back Days  / commitment to social impact – 3 extra days off to volunteer and give back to your local community.
• Ongoing dedication to diversity & inclusion initiatives such as D&I Council, Global Mentorship Program.
• Access to free mental health support.
• Flexible working arrangements.

Ready to apply? To start your application, please submit your resume, and we will be in touch as soon as we can. Please include the word "moonshot" at the top of your message to the hiring manager so that we know you took the time to read our job ad.

We understand that diverse candidates have diverse needs. We welcome you to inform us of any additional needs related to completing your job application or participating in the interview process, via talent

More than 130,000 businesses in 72+ countries rely on Xplor to run their day and get paid, processing over $47 billion in payments annually. Our connected ecosystem helps operators spend less time managing complexity and more time delivering the experiences that matter most.

Xplor is backed by…