Accounts Payable & Accounts Receivable Executive

Shift Timings:  5:30 PM to 2:30 AM IST (US Shift)
Work From Home:  Monday & Friday
Work From Office:  Tuesday, Wednesday & Thursday

Job Summary We are looking for a detail-oriented and proactive Accounts Payable & Accounts Receivable Executive to manage end-to-end financial operations for our USA and Canada business. The ideal candidate should have strong accounting knowledge, excellent analytical skills, and the ability to work in a fast-paced logistics environment while ensuring accuracy and compliance in all financial transactions.

Key Responsibilities Accounts Payable (AP)  Process, verify, and record vendor invoices in accordance with company policies and procedures.
Review invoices for accuracy and resolve discrepancies with vendors and internal stakeholders.
Prepare and execute vendor payment runs within agreed payment terms.
Maintain accurate vendor records and account statements.
Coordinate with operations and finance teams to ensure timely invoice approvals.
Ensure compliance with internal controls and financial policies.
Payment Reconciliation  Reconcile payments with bank statements and accounting records.
Investigate and resolve payment discrepancies and unmatched transactions.
Prepare reconciliation reports and maintain supporting documentation.
Monitor outstanding payments and follow up on pending issues.
Counter party Data Capture & Account Activation  Accurately create and maintain customer and vendor master data.
Verify information for completeness and regulatory compliance.
Coordinate with relevant departments for customer onboarding and account activation.
Maintain accurate documentation and data integrity within accounting systems.
Accounts Receivable (AR)  Generate and issue customer invoices accurately and on time.
Monitor customer accounts and ensure timely collection of outstanding receivables.
Reconcile customer payments and resolve billing discrepancies.
Follow up with customers regarding overdue invoices and payment commitments.
Prepare AR aging reports and collection status reports for management.
Coordinate with operations and sales teams to resolve customer-related financial issues.
Maintain complete and accurate customer account records.
Required

Skills & Qualifications  Bachelor's degree in Accounting, Finance, Commerce, or a related field.
Proven experience in Accounts Payable and/or Accounts Receivable.
Hands-on experience with Logisys accounting software is preferred.
Strong proficiency in Microsoft Excel, including advanced formulas and data analysis.
Excellent analytical and reconciliation skills.
High level of accuracy and attention to detail.
Strong organizational and time management abilities.
Effective verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive financial information.
Problem-solving mindset with the ability to work independently and collaboratively.

Preferred Qualifications  Prior experience handling USA and/or Canada accounting operations is highly preferred.
Experience in the logistics, freight forwarding, or supply chain industry will be an added advantage.
Familiarity with international invoicing, customer collections, vendor payments, and multi-currency transactions.
Experience coordinating with overseas customers, vendors, and finance teams.
Knowledge of US and Canadian business practices and financial documentation requirements is an added advantage.
Key Competencies  Attention to Detail
Financial Reconciliation
Analytical Thinking
Vendor & Customer Relationship Management
Problem Solving
Team Collaboration
Data Accuracy
Time Management
Integrity & Confidentiality