Accounts Payable Assistant

Overview

Accounts Payable Assistant — Fixed-Term Contract. You will be part of the Finance team, responsible for timely and accurate reconciliation of Airline and Purchase Card statements and supporting the expenses process around the pre-paid card solution. There is also an opportunity to support other parts of the finance function and cover AP tasks during peak periods or holidays.

• Prepare, process and reconcile Airline statements (monthly/bi-weekly) and allocate to direct debit.
• Process surprise and delight invoices weekly and liaise with the client engagement team to resolve queries and ensure prompt payment.
• Maintain Holiday Extras creditors ledger, process monthly statements, and allocate to direct debit.
• Process and reconcile department purchase card statements; liaise with sales on queries and settle transactions against direct debit.
• Maintain accurate creditors ledgers within the finance system and support the Accounts Payable Specialist in the monthly write-off process.
• Create new users, load and remove funds, and assist users with accounting for Soldo card expenditure in Concur.
• Review T&E claims in Concur, assist users where appropriate, and approve claims.
• Support the Accounts Payable Specialist with processing invoices during busy travel seasons and when covering annual leave.

• Good understanding of Office 365 (Word, Excel, SharePoint, Outlook).
• Self-motivated with an eye for detail; able to work to tight deadlines in a busy environment.
• Pro-active and able to use own initiative; flexible team player and willing to take on additional tasks.
• Able to work to tight deadlines and within a busy environment.
• Desire to learn and develop skills.
• Previous experience in an accounts payable role is advantageous but not required.

We offer hybrid working with a mix of office-based and remote work. Minimum three days per week in the Witney, Oxfordshire office is expected.

• Holiday entitlement: 25 days rising to 30 days with length of service.
• Birthday and volunteering days off.
• Health benefits and wellbeing initiatives (Healthshield health cash plan, access to GP services, wellbeing resources).
• Enhanced family leave and pension scheme, life insurance.
• Staff travel discounts and access to staff travel discount sites.
• Wellbeing platform, and retailer discounts via Benefits Platform.