Accounts Payable Specialist

Recycle Track Systems (RTS) was developed with a desire to do better. We are committed to evolving and challenging the waste industry to be better stewards of the environment. We utilize technology, data analytics, sustainability expertise, and operational excellence to help people and businesses incorporate sustainability into their daily routines. Our passion for sustainability and innovation allows for us to guide businesses to a future of reaching a goal of zero waste.

Our technology platform utilizes sensors, GPS tracking, and highly engaged partner haulers to provide waste management and recycling services and track materials from their source to recycling and composting facilities. Our sustainability experts analyze the data generated by the platform to help our customers make tangible improvements to their waste management and recycling efforts. Ultimately, we are innovating to treat waste as a component material for other products in the circular economy so that as little as possible is deposited into landfills or incinerators.

As an Accounts Payable (AP) Specialist at RTS, you will play a key role in ensuring accurate and timely processing of invoices, reconciling accounts, and maintaining vendor relationships. Your primary focus will be on managing the lifecycle of invoices, processing payments, review of internal and external accounts, resolving discrepancies, and ensuring compliance with company policies and accounting best practices.

This position can also be remote if you are outside the lower mainland.

You are organized, detail-oriented, and proactive. With strong problem-solving and communication skills, you work efficiently to manage tasks, resolve issues, and maintain positive relationships. You take ownership of your work and ensure accuracy and compliance in all processes.

The primary responsibility of an AP Specialist at RTS is to ensure the timely processing and payment of vendor invoices to ensure good account health with our vendors and guaranteed service for our customers. The duties include but are not limited to:

• Review, process and post the monthly vendor invoices in the ERP system;
• Batch vendor invoices for payment in the ERP system and make payment to vendors once approval is obtained from management;
• Generate and analyze posted and pending cost reports to identify missing cost, identify incorrect coding of vendor invoices or identify unpaid vendor invoices;
• Act on the findings from the report analysis, which include taking the necessary steps to obtain and post missing invoices, correct any errors with coding, and make payment on outstanding unpaid invoices;
• Investigate discrepancies in vendor accounts by analyzing account histories, entering invoices and/or credits, and paying or applying funds appropriately to bring balances owed to zero;
• Investigate circumstances of non-payment and resolve conflict with vendors;
• Ensure vendor accounts are current to prevent credit holds and therefore service interruption to the customer;
• Record payment activity to ensure timely reconciliation of internal accounts;
• Identify, obtain and process any late or missing invoices to ensure vendor cost is recorded within the period the service pertains to which prevents accruing cost;
• Work closely with other internal teams to resolve issues and ensure RTS can provide the ultimate service to the customer;
• Suggest new strategies to management to continually improve processes within the AP team;
• Participate in ad-hoc accounting and finance projects.

• Ability to thrive in a fast‑paced environment, maintain a professional and positive attitude, and set an example for others
• Excellent interpersonal and communication skills with a customer service mindset
• Adaptability and a proactive approach to change
• Strong organizational and problem‑solving skills
• High attention to detail, accuracy in execution, and the ability to work efficiently under pressure with minimal supervision
• Proven…