Accounts Administrator

Position Summary

Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyzes and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures.

Performs various administrative tasks according to the needs of the unit.

Administers grants from various research sponsors Verifies and approves expenditure transactions for payment ensuring compliance with sponsor rules and regulations Monitors and reconciles various funds, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments, and follows up on problems and audit items. Verifies and approves transfer of funds to both partner institutions and internal co-investigators Verifies the accuracy of the partner’s annual financial statements and records partner expenses Verify guidelines and university policies and liaise with sponsors, OSR, research personnel, other institutions, granting agencies to inform and resolve current and any outstanding issues Prepares and validates all annual financial statements and invoices for submission to external research sponsors by set sponsor deadlines Ensures accuracy and compliance with granting agency and university guidelines, well as accounting, reporting and payroll policies and procedures Assists in the research funds termination process resulting from a Principal Investigator’s resignation, relocation to another university, etc.

Review of monthly reports related to non-collection of payments and over-expenditures, liaise with researchers or sponsors to resolve outstanding issues Reconciles Common Advance funds and monitors the collection of outstanding receivables; performs necessary follow ups Maintains up-do-date knowledge of granting agency rules and regulations to properly administer research grants and advises principal investigators and research community of changing requirements Participates in training the research community Make recommendations to improve efficiencies within their teams with grant administration The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

• Knowledge of accounting principles
• Strong organizational skills, attention to detail and initiative
• Proven ability to prioritize and multi-task to meet strict deadlines
• Client-focused and service-oriented with a proven ability to assist a variety of clients (academics, managers, other administrators)
• Demonstrated ability to work independently and as part of a team
• Demonstrated effective communication skills (ability to clearly transmit and receive information both in writing and verbally)
• Demonstrated ability to work in a PC environment using word-processing software, spreadsheets (Excel), databases
• Experience with McGill finance applications (Banner FIS, Minerva, Crystal reports)

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English:
McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4. For a definition of our language proficiency levels, please .

DEP - Business Administration

3 Years Related Experience

Hourly Salary: (MUNACA Level

E) $27.75 - $34.40

Hours per Week: 33.75 (Full time)

Supervisor:
Research Financial Services

Position End Date (If applicable):

Final date to receive applications:

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community.

We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with…