Accounts Payable Administrator Job Newcastle England UK,Accounting

Xplor Technologies powers the experiences at the heart of everyday life. Through modern vertical software, embedded payments, and AI-powered capabilities, we help businesses in fitness, recreation, golf and club, field services, laundry, education, and other membership-based and service-based industries simplify operations, uncover insights, and elevate customer and member experiences.

Job Description About the opportunity

We are seeking a detail-oriented Accounts Payable Administrator to join our finance team, based in our shared service centre in Newcastle upon Tyne. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our International vendors and business units with initial primary focus initially on uk-eu businesses. The role reports to the Assistant Accounts Payable Manager, as well as supporting other administrative functions within the department.

Some of the other responsibilities include :

Process and code supplier invoices accurately and in a timely manner
Match invoices to Purchase Orders or manually obtaining online business approval for none po invoices in line with business approval matrix.
Reconcile supplier statements and resolve discrepancies
Maintain vendor accounts and ensure up-to-date contact and banking details are on file
Compliance to New Vendor Onboarding Process/Vendor updates and completing KYC checks
Prepare and process multi-currency payment runs twice a month
Ensure all AP Payments are posted daily to assist Finance in completing weekly and month bank reconciliation’s. .
Respond to vendor and internal inquiries via internal ticketing system, phone or email
Assist with month-end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand onto Finance, ensure AP Payments are al posted by WD2 and Reconcile AP Control Account.
Liaise with procurement and other departments to resolve invoice or payment issues
Maintain accurate filing and documentation in compliance with internal controls and audit requirements
Assisting with year-end audit providing samples for Audit.

For this position, we offer a hybrid and flexible working model, where you will spend 3 days per week in the Newcastle office and the rest working from home.

Qualifications

What would make me a good candidate?

We are looking for curious and empathetic people. We also love to hear from people who are motivated by meaningful work, resonate with our core values, have a positive outlook, are comfortable with ambiguity and thrive working in an ever-evolving and complex environment. We are inspired by meeting big-picture thinkers and doers, people who can be both tactical and strategic, aim high and put people first in everything they do.

Strong knowledge of accounting principles and AP best practices
Familiarity with ERP systems (SAP, Oracle, Net Suite, Tipalti or similar)
Ability to work independently and collaboratively in a fast-paced environment
At least 2 years experience of working within an International Multi Site Accounts Payable function
Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority
High Volume Processing & fast pace background required
Accurate and exceptional attention to detail
Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
Good IT skills (Word, Excel, MS Outlook). Netsuite and Tipalti experience preferred.

At Xplor, we believe that the best innovation and ideas happen at the intersections of our differences - people of diverse cultures, generations, disciplines, and lived experiences. So even if you think you do not tick all the boxes, we still encourage you to apply.

Additional Information Values and Life at Xplor

Our five core values guide us from how we hire and recognise our team members to how we interact with our customers day to day:

Find a better way
Do the right thing
Say it straight
Win together
Own the outcome

If these values sound like you, and describe people you want to…