AR AP Specialist

Metro Compactor Service is Canada's leading expert for waste and recycling equipment solutions. With expertise spanning over four decades, we provide custom manufacturing, installation, maintenance, and repair services for balers, compactors, and chutes. Our cutting-edge iSmart technology sets us apart, enhancing efficiency and sustainability for our clients in the residential, commercial, and municipal sectors.

The Accounts Receivable / Accounts Payable Specialist is responsible for the accurate and timely management of both incoming and outgoing financial transactions. This role ensures efficient collection of customer accounts, processing of vendor invoices, reconciliation of accounts, and maintenance of accurate financial records. The successful candidate will support cash flow management by collecting outstanding receivables, processing payments to vendors, resolving billing discrepancies, and maintaining strong relationships with customers and suppliers.

The ideal candidate will possess strong analytical, organizational, communication, and customer service skills, with the ability to manage multiple priorities in a fast-paced environment.

Location: This position will work from home office location.

Salary Range:$60,000 - $80,000

Bonus: This position is eligible to receive an incentive award targeted at 5% of the base salary.

Responsibilities:

Accounts Receivable:

• Document daily collections activity, including updating account status records and collection efforts.
• Contact customers regularly regarding outstanding balances and payment status.
• Collect payments from customers based on agreed-upon terms and conditions.
• Achieve established collection and aging targets.
• Exercise discretion and judgment when negotiating payment arrangements.
• Investigate account discrepancies, billing issues, and customer disputes.
• Perform account and payment reconciliations.
• Process customer payments and supporting documentation in Quick Books or other accounting systems.
• Generate and distribute invoices, statements, and payment reminders.
• Monitor customer credit limits and recommend account holds when necessary.
• Respond to customer and internal inquiries regarding account balances and payment history.
• Participate in meetings with sales, service, and operations teams to discuss customer accounts and collections strategies.
• Prepare aging reports and collection summaries for management.
• Maintain accurate customer account records and documentation.
• Process customer refunds and credit memos as required.

Accounts Payable:

• Review, verify, and process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Ensure proper coding and approval of invoices before payment processing.
• Prepare and process weekly, bi-weekly, and monthly payment runs via cheque, EFT, wire transfer, and other payment methods.
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries regarding payment status and account balances.
• Establish and maintain positive working relationships with vendors and suppliers.
• Monitor payment schedules to ensure timely payments and avoid late fees.
• Maintain accurate vendor records, files, and supporting documentation.
• Process employee expense reports in accordance with company policies.
• Assist with vendor onboarding and collection of required tax and payment documentation.
• Coordinate with internal departments to resolve invoice and purchasing discrepancies.
• Assist with month-end and year-end closing activities, including accruals and AP reconciliations.
• Ensure compliance with company policies, internal controls, and accounting procedures.

General Accounting & Administrative Functions:

• Prepare reports, analyses, and financial records for management and other stakeholders as required.
• Assist with account reconciliations, including balance sheet accounts and general ledger maintenance.
• Prepare, post, and maintain recurring and adjusting journal entries.
• Reconcile, prepare, and submit federal and provincial sales tax filings.
• Assist in the preparation of month-end, year-end, and audit working papers, providing supporting documentation as required.
• Ensure financial transactions are recorded accurately and in compliance with generally accepted accounting principles (GAAP) and company policies.
• Support internal and external audits by providing requested financial records and documentation.
• Maintain the confidentiality and security of all financial, business, and employee information.
• Identify and implement opportunities to improve accounting processes, internal controls, and operational efficiencies.
• Participate in special projects, system improvements, and other accounting or administrative initiatives as assigned.
• Perform other related duties as required.

Qualifications:

• 3+ years of experience in a combined Accounts Receivable and Accounts Payable role.
• Post-secondary education in Accounting, Finance, Business, or a related field preferred.
• Strong knowledge of accounting principles,…