Accounts Payable Assistant

Working hours : 25 hours per week, Monday to Friday 9:30am to 14:30pm with two days working from home.

Reporting To: Finance Manager

We are looking for an Accounts Payable Assistant who will live and breathe our core values:
Respect, Teamwork, Empathy, and Integrity — someone who not only delivers high-quality work but also contributes to a supportive and purpose-driven environment.

At My Space Housing Solutions, we do more than provide accommodation — we change lives. We offer accommodation to some of the most vulnerable people in society, giving them the stability, support, and opportunity they need to move forward.

People are at the heart of everything we do. Our work is about creating real opportunities, improving wellbeing, and empowering individuals to build independence and reconnect with their communities.

Join us and be part of an organisation that is leading the way in making a meaningful difference — every single day.

What You Will Be doing …

Working within a supportive Finance Team to efficiently manage the purchase ledger, liaise with suppliers and colleagues to resolve queries.

• Processing high volumes of intricate invoices through Zahara/Sage Intacct.
• Checking invoices and querying where necessary and following up for missing information by phone and email
• Liaising with colleagues in obtaining authorisation of invoices
• Setting up new supplier accounts and maintaining existing account details within the purchase ledger
• Digitised filling of invoices, statements and other documents
• Ensure mailboxes are reviewed daily with e-mails being dealt with promptly
• Efficiently resolving supplier queries
• Additional general duties
• Assist in any other areas within the Finance Department as and when required
• Understand and uphold the standards outlined in My Space Health and Safety Policy

What we will be looking for from you …

• Experience of using Sage Intacct (desirable)
• Experience of prioritising work to meet tight deadlines
• Able to resolve queries and have difficult conversations
• Working with a ‘can-do’ positive attitude and approach
• Be able to work flexibly in meeting the needs and demands of the organisation.
• Has a commitment to personal development and welcomes training

In return, you can expect:

• 25 days of annual leave plus 8 bank holidays, with an additional day added each year up to 5 years
• A company-funded Medicash plan, including optical, dental, physical health, mental health and wellbeing initiatives
• Optional work from home opportunities
• Paid time off for medical appointments
• Company sick pay
• Life Assurance cover equivalent to 1x annual salary
• Matched employer pension contributions
• Enhanced compassionate leave of up to 5 paid days
• Secured company parking
• Access to an on-site shop offering freshly prepared food every day.
• Opportunities for career development and progression
• A clear, structured pay framework that supports progression.

In addition, we offer:

• A supportive and collaborative working environment
• Regular feedback and development support
• A positive workplace culture where your contribution is valued
• Opportunities to build a long-term career within the organisation

1. Accounts Payable Experience preferred
2. Knowledge of Supplier Reconciliations
3. knowledge of spreadsheets/pivot tables and vlookups