Accounts Payable & Bookkeeping Specialist – Xero

Job Overview

Our client is looking for a reliable and detail-oriented Accounts Payable & Bookkeeping Specialist – Xero to manage a broad, hands‑on portfolio spanning both Accounts Payable (AP) support and general accounts processing across multiple corporate entities. In this role, you will act as the central operational driver for inbox management, multi‑platform bill processing, automated approval queues, and systematic bank reconciliations. Reporting directly to the Financial Controller, this position is ideal for an organized finance professional who thrives when managing multi‑entity structures and executing time‑sensitive transactional workflows independently.

• Monday
  - Friday, 8:00 AM - 5:00 PM AEST break (40 work hours per week)

• Inbox Management:
  Clear dedicated accounts inboxes across separate primary entities each morning and prior to the close of business daily, ensuring real‑time tracking logs are accurately updated.
• Queue Optimization:
  Action and audit digital approval queues across all active corporate entities on a daily basis to prevent operational processing bottlenecks.
• Multi‑Entity Bill Processing:
  Manually process vendor bills and invoices for designated personal files and peripheral corporate entities that do not utilize automated approval systems.
• Statement Reconciliation:
  Execute exhaustive supplier statement matching across all entities, prioritizing high‑volume laboratory billing cycles to streamline subsequent dynamic supplier allocations.
• Ledger Maintenance:
  Process draft invoices in Xero and execute routine bank account reconciliations for over a dozen non‑dental, commercial, and investment holdings.
• Financial Reporting:
  Compile, analyze, and distribute structural consolidated cash and transaction summaries directly to leadership every Monday precisely at 11:00 AM.
• Treasury Coordination:
  Maintain, audit, and balance dedicated executive credit card files in Xero, executing quarterly reconciliations, petty cash balances, and routine payment runs.

• Prior professional experience in an accounts administration, accounts payable, or corporate bookkeeping role.
• Solid structural understanding of accounts payable life cycles, ledger structures, and general bookkeeping principles.
• Practical, hands‑on experience navigating Xero or equivalent cloud‑based enterprise accounting software.
• Demonstrated ability to maintain extreme data entry accuracy while working across multiple entities simultaneously.
• Advanced organizational skills to systematically track recurring daily, weekly, and quarterly reconciliation deadlines.
• Fluent written and verbal English communication skills to professionally manage external supplier payment inquiries.
• Intermediate proficiency in Microsoft Excel for compiling financial totals and tracking data across shared spreadsheets.

• Permanent Work from home
• Immediate Hiring
• Health insurance Coverage for eligible locations

Accounting and Finance

Full Time (35 hours or more per week)

Monday
- Friday, 8:00 AM - 5:00 PM AEST includes 1 - hour unpaid break (40 hours per week)

Sep 14 2026

Accounts Payable & Bookkeeping Specialist – Xero