Project Accountant

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work ® , Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Woolpert is looking for a Project Accountant to join our dynamic Finance team in Johannesburg, South Africa. This is a fully remote position that reports to the Project Financial Support Group Manager and plays a key role in ensuring timely and accurate billing, project setup, and contract compliance across our projects.

As a Project Accountant at Woolpert, you will:

• Reviews and approves (according to and/or in compliance with company-wide customer fundamentals) customer account set-ups and assures that required billing details are on file.
• Reviews contracts, purchase orders, invoicing/billing terms and enters accurate billing details into the Management Information System (MIS).
• Prepares accurate and timely billings.
• Utilizes multiple portals for invoice submissions.
• Maintains open lines of communication via email and multiple messaging services with Project Accountant Team Lead and the Digital Innovation CSM/FSR team.
• Transfers misapplied expenses to correct accounts within the MIS. This includes appropriate coordination on approval of transfers and properly documents reallocation of expenses in billing file for audit trail.
• Assists Project Accountant TL and the Digital Innovation CSM/FSR team with the coordination and monitoring of billings and collections.
• Handles billing voids and write-offs with appropriate approvals as needed.
• Maintains customer account invoice and customer account contract files.
• Initiates customer account close out to ensure all data in the Management Information System (MIS) record is correct and complete.
• Reviews and monitors modifications of customer records within the CRM platform and ensures all required documentation is on file and matches billing records within the MIS.
• Accurately processes payments and provides follow-up with appropriate internal team.
• Assists Risk Management Team as needed in reviewing customer transaction history, communication history, and contracts.
• Monitors collection issues and assists ARM Team in maintaining monthly AR Ledger comments and makes direct customer contact when applicable.
• Follows-up with Project Accountant TL and the Digital Innovation CSM/FSR team if collection attempts are unsuccessful (at 60 days outstanding).
• Ensure the CSP process is being followed.
• Participates in company-wide initiatives as needed, to include quality assurance and continuous improvement initiatives.
• Perform other duties as assigned.
• A BCom Accounting degree (or related) with 4 - 6 years of related experience.
• Ability to work US hours (14:00 - 23:00).
• Proficiency with Accounting Systems and various reports.
• Strong Microsoft Office suite skills and proficiency in Adobe products, database management software, and the Internet.
• Experience with tools like Dynamics 365, Salesforce, and Adobe for billing tasks is a plus.
• Experience with bulk invoicing is highly valued.
• Excellent written and oral communication skills.
• Maintain positive working relationships with others, both internally and externally.
• Work equally well with all levels of management, clients and employees.
• Be able to anticipate, understand and respond to the needs of internal and external customers.
• Work collaboratively and effectively with others to set goals, resolve problems, and make decisions to enhance organization effectiveness.
• Demonstrate the ability to undertake self-directed tasks when necessary.
• Possess strong conflict resolution skills.
• Demonstrate excellent attention to detail.
• Demonstrate above average analytical skills.
• Have above average MIS, accounting and financial skills.
• Demonstrate the capacity to prioritize by assessing situations to determine urgency.
• Be able to develop a work schedule, set goals, create/implement action plans, and monitor progress towards goals.
• Demonstrate the ability to make clear, timely decisions
• Be able to travel occasionally.

Certified as a Great Place to Work®, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects…