Accounts Payable Associate SY

Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.

Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.

The Accounts Payable Associate will be responsible for processing all invoices received for payment in an accurate, efficient, and timely manner. The Accounts Payable associate position involves compiling and maintaining accounts payable records, while also providing clerical and administrative support as needed. The individual in this position should possess a combination of strong analytical and problem-solving skills, keen attention to detail, great organization skills, and excellent written and verbal communication skills.

The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.

• Process vendor invoices in a timely manner, with accuracy
• Audit invoices to ensure appropriate general ledger account coding is applied
• Review documentation for accuracy, completeness, and relevancy
• Ensure that invoices align with their corresponding Purchase Orders upon processing
• Reconcile vendor statements to ensure all invoices and/or credit memos have been received and processed
• Identify and research discrepancies and escape accordingly
• Respond to inquiries from vendors and internal stakeholders in a timely fashion
• Assist with invoice research, resolving issues, and documentation for audits
• Processing of employee requests and reimbursements for mileage, travel, and other items.
• Other duties as assigned

On a regular day, as the Accounts Payable Associate, you might:

• Perform invoice audits to ensure accurate processing
• Communicate with vendors and internal stakeholders to resolve discrepancies
• Collaborate with other departments to gain understanding of related processes for effective invoice processing

As an ideal candidate for this role, you will be able to achieve the following:

• Keen attention to detail
• Clear written and verbal communication skills
• Adapt to new functions, processes, and methodologies in a changing environment
• Strong analytical and problem-solving skills

• High School Diploma or GED

Non-Exempt

Eligible per Supervisor's Discretion

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel; and talk or hear.

The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include…