Office Manager

The Office Manager is responsible for overseeing day-to-day administrative operations while supporting accounting, payroll coordination, employee onboarding, and general office management. This role plays a critical part in maintaining accurate fnancial records, supporting company operations, and ensuring eficient communication across departments.

The ideal candidate is dependable, organized, self-motivated, and comfortable working in a fast-paced fabrication and manufacturing environment.

Newburg, North Dakota

We are a growing fabrication company specializing in turn-key skid-based equipment for
the oil and gas sector. With approximately 45 employees, our team is focused on delivering
high-quality fabricated systems, strong customer service, and dependable project
execution. We are seeking a highly organized and detail-oriented Ofice Manager to support
daily ofice operations while managing accounts payable and accounts receivable
functions.

The Ofice Manager is responsible for overseeing day-to-day administrative operations
while supporting accounting, payroll coordination, employee onboarding, and general
ofice management. This role plays a critical part in maintaining accurate fnancial records,
supporting company operations, and ensuring eficient communication across
departments.
The ideal candidate is dependable, organized, self-motivated, and comfortable working in
a fast-paced fabrication and manufacturing environment.

• Process accounts payable and accounts receivable transactions accurately and timely
• Enter receipts and payables into Quick Books
• Process vendor payments and maintain accurate payment records
• Enter invoices into Open Invoice
• Reconcile credit card charges and match receipts for company cardholders
• Assist with monthly reporting and documentation
• Complete monthly use tax report entries and provide reports to management
• Perform remote bank deposits through First Western Bank Remote Deposit
• Maintain organized accounting and vendor fles

• Manage incoming emails, phone calls, and physical mail
• Retrieve mail from the post ofice
• Maintain ofice fling systems and company records
• Coordinate ofice supplies and general administrative support
• Assist management with scheduling, correspondence, and special projects
• Support communication between ofice staf, shop personnel, and management

• Coordinate employee onboarding processes
• Assist with employee benefts enrollment and setup
• Maintain employee records and documentation
• Support employee communication and administrative needs

• Monitor employee entries in Connecteam
• Add and remove employees within Connecteam
• Create and manage job entries within Connecteam
• Maintain accurate electronic records and system updates

• Previous experience in ofice management, bookkeeping, accounting, or administrative support preferred
• Experience with accounts payable and accounts receivable required
• Profciency with Quick Books required
• Strong computer and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• Ability to work independently and maintain confdentiality

• Experience with Open Invoice or similar invoicing platforms
• Familiarity with employee management software
• Knowledge of general accounting principles
• Experience supporting small to mid-sized businesses

• Full-time, in-ofice position, however we are willing to entertain some weekly remote work for the right candidate
• Collaborative team environment supporting both ofice and shop operations
• Fast-paced fabrication and manufacturing setting

• Competitive pay based on experience
• Benefts package available
• Paid time of and holidays
• Opportunities for long-term growth and advancement