Accounting Associate - AR

Swiftly is on a mission to help cities move more efficiently. We are the leading transit data platform for agencies to share real-time passenger information, manage day-to-day operations, and improve service performance. Today, over 200 transit agencies in 12 countries – including LA Metro, MARTA, SEPTA, and MBTA – rely on Swiftly to improve on-time performance by up to 40% and increase passenger information accuracy by up to 50%.

The result is better service reliability, increased ridership, and more efficient transit operations.

Even though Swiftly's HQ office is located in San Francisco, CA, we are open to candidates in most locations across the U.S. as well as Ontario and British Columbia, Canada. At this time we are unable to provide Visa sponsorship.

The Finance & Accounting team keeps Swiftly's financial engine running — from month-end close and revenue recognition to compliance, payroll, and vendor operations. We're a small, high-ownership team that operates at the intersection of rigorous process and practical problem-solving. You'll work closely with the Controller and Staff Accountant in a role that has real visibility and real impact across the business.

Reporting to the CFO, the Accounting Associate — Accounts Receivable will own Swiftly's invoicing, collections, and sales tax compliance function. You'll be the person who makes sure customers are billed accurately and on time, cash gets into the bank, and Swiftly stays registered and compliant across every state we operate in.

This is an ideal role for someone who is organized, communicates well across teams, and takes ownership of the details that keep the business running smoothly.

• Process daily invoicing in Maxio for SaaS subscriptions; handle invoicing outside Maxio for non-standard and custom deals
• Manage invoice submissions through customer procurement portals for government agency customers

• Monitor accounts receivable aging daily; follow up on overdue balances and escalation to management as needed
• Perform daily cash reconciliation across all cash accounts and monitor lockbox deposits

• Oversee Avalara: monitor automated sales tax filings, manage new state sales tax registrations, and maintain resale certificates and the State & International Tax Registry
• Handle vendor resale certificate requests
• Register Swiftly in new states as headcount expands — coordinate registered agent setup through Legal Zoom, Secretary of State filings, and ADP jurisdiction configuration
• File annual state reports across all registered states (e.g., CA Statement of Information)
• Manage business license renewals across active jurisdictions

• Prepare accounts receivable reconciliation for close
• Prepare and review revenue and deferred revenue items in coordination with accounting team

• Process semi-monthly payroll for all employees, including salaries, hourly wages, commissions, and bonuses
• Ensure compliance with federal, state, and local payroll tax requirements, including multi-state withholding and registrations
• Reconcile payroll to the general ledger and prepare related journal entries
• Support quarterly and annual filings (941s, W-2s) and year-end audit requests

• 1–3 years of experience in accounts receivable, billing, or accounting operations
• Highly organized with a strong attention to detail — you take pride in accurate, timely invoicing and collections
• Clear communicator, comfortable following up with customers and internal teams on outstanding items
• Experience with or willingness to learn Maxio (or similar subscription billing platforms), QBO, and Avalara
• Comfortable…