Payroll Specialist Part-Time

Monmouth University Main Campus
400 Cedar Ave
West Long Branch, NJ 07764, USA

Monmouth University is seeking applications for a part-time Payroll Specialist in the Division of Accounting.

The candidate would be expected to: assist in preparing and processing a timely and accurate payroll for University full time and part time employees, including student employees, biweekly; review and approve employee maintenance workflow items, including performing wage computations and reviewing other necessary information; provide information to assist employees and managers on all payroll related matters: understanding their paychecks, tax questions, benefit premiums, and deductions;

prepare vouchers for accounts payable processing, prepare supporting documents and complete mailing for all third party payments; prepare pension file for remittance of pension premiums and prepare related expense vouchers for wire transfer.

This is an on-campus, in-person, non-remote position.

• Resume or Curriculum Vitae

• Professional References

• Prepare and process a timely and accurate payroll for University full time and part time employees, including student employees, biweekly:
  • Complete Employee Maintenance:
    Update employee records and ensure all permanent changes are completed before creating payroll batches.
  • Complete Pre-Payroll Checks:
    Review tables to generate the pre-payroll audit reports and validate the pay group data.
  • Open Payroll:
    Review configuration of payroll for each pay group.
  • Create Payroll Processing Batches for all pay groups:
    Import time for hourly employees, import earnings, and complete data entry when applicable.
  • Review and Validate Data:
    Generate and review Time Validation, Time Balance and Time Clock reports to validate data; edit time entry when applicable.
  • Submit Pay Data, Submit Time and Calculate Payroll:
    Execute submission of data, run and review preliminary audit reports, make manual adjustments when applicable.
  • Complete Payroll Processing:
    Run and review payroll balance reports, create and transmit the direct deposit file and print checks.
• Provide information and assistance to employees and managers regarding payroll-related matters, including paychecks, tax withholding, deductions, benefit premiums, and other payroll inquiries; elevate complex issues as appropriate.
• Review payroll-related general ledger or accounting reports and assist with reconciliation and correction of discrepancies.
• Maintain the confidentiality and security of payroll, tax, banking, and employee compensation information in accordance with University policies and applicable laws and regulations.
• Prepare vouchers for accounts payable processing, prepare supporting documents and complete mailing for all third-party payments.
• Prepare pension file for remittance of pension premiums and prepare related expense vouchers for wire transfer.
• Assist in the processing and distribution of Internal Revenue Service (IRS) Wage and Tax Statements (W-2’s).
• Other duties as assigned.
• Minimum of 3–5 years of progressively responsible payroll experience, preferably in a complex organizational environment; experience with a computerized payroll/timekeeping system required.
• Experience with automated payroll systems, including direct hand-on experience in the execution of a mid-sized payroll.
• Ability to thrive in a fast-paced environment with shifting priorities, and have a strong customer service orientation.
• Excellent interpersonal, organizational and communication skills.
• Intermediate Level Knowledge of MS Word and Excel 2016.
• Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks.
• Must be able to treat confidential…