Staff Accountant-Accounts Receivable

The Staff Accountant – Accounts Receivable performs a broad range of accounts receivable accounting activities of moderate complexity and scope in support of billing, payment application, reconciliations, reporting, month-end close, internal controls, and audit requirements.

Under limited supervision, this position prepares, records, verifies, analyzes, and reports accounts receivable transactions; posts customer payments; maintains AR ledger accounts; supports customer billing; and ensures transactions are accurate, timely, properly supported, and compliant with company policies, contract terms, and internal control requirements.

This role works cross-functionally with Accounting, Operations, Commercial, customers, transporters, and other stakeholders to resolve billing discrepancies, support process improvements, and ensure accurate financial reporting.

This is a hybrid role with three days in office and two days working from home, based on business needs and company policy.

• Prepare, record, verify, analyze, and report accounts receivable transactions, including customer invoices, billing adjustments, account activity, and payment application.
• Post customer payments on a timely basis and ensure proper application to customer accounts with appropriate supporting documentation.
• Prepare, review, and issue customer invoices in accordance with contract terms, pricing agreements, run tickets, meter readings, trucking tickets, and other approved billing support.
• Review billing data and supporting documentation for accuracy, completeness, proper authorization, and compliance with contract and company requirements.
• Research and resolve billing discrepancies, customer account issues, unapplied cash, and differences between billing systems, operational data, and accounting records.

• Maintain and reconcile accounts receivable ledger accounts, customer balances, financial statement support, and related AR reports.
• Support month-end close activities, including billing accruals, revenue cut-off review, account reconciliations, journal entry support, and close reporting.
• Produce reports of accounts in arrears and prepare analyses of past-due balances, collections exposure, customer payment trends, and potential bad debt.
• Prepare analyses and reconciliations of bill runs to identify errors, duplicate billing, irregularities, potential fraud, or unusual account activity.
• Perform computations and analysis to support statistical records, revenue reporting, cost analyses, customer account reviews, and management reporting.

• Develop, support, and evaluate accounts receivable policies, procedures, and process documentation to promote accuracy, consistency, and compliance.
• Ensure external and internal controls, company policies, approval requirements, and accounting procedures are followed for billing, payment application, adjustments, reconciliations, and reporting.
• Assist with internal and external audit requests by preparing schedules, reconciliations, invoice support, account documentation, and explanations of AR activity.
• Identify process errors, control gaps, system limitations, and recurring billing issues; collaborate with internal teams to determine root causes and implement improvements.
• Assist with implementation, testing, configuration, and integration of AR, ticketing, invoicing, and accounting systems.

• Establish and maintain effective working relationships with customers, transporters, field personnel, operations teams, accounting personnel, and…