Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist supports internal customers by accurately processing invoices and payments while delivering excellent customer service. This role requires strong attention to detail, performance-driven work habits, and the ability to act quickly to meet weekly expectations. A background in accounting is preferred but not mandatory for the right candidate. The position is initially fully in-office, with the potential to transition to a hybrid schedule with work-from-home days based on performance.

Responsibilities

+ Process accounts payable invoices accurately and in a timely manner to meet weekly performance expectations.

+ Support internal customers by responding to inquiries and resolving issues related to invoices, payments, and account discrepancies.

+ Perform data entry for invoice processing and related accounting information with a high level of accuracy and attention to detail.

+ Utilize systems such as SAP and other accounting or invoicing tools to enter, track, and reconcile accounts payable transactions.

+ Maintain organized records and documentation for all accounts payable activities to ensure compliance and ease of retrieval.

+ Actively listen to internal customers, demonstrate empathy, and communicate clearly and professionally when addressing concerns.

+ Remain calm under pressure and handle multiple tasks or urgent issues while maintaining accuracy and service quality.

+ Demonstrate a high sense of responsibility and dependability by meeting deadlines and following through on commitments.

+ Adapt to changing processes, priorities, and systems, and show willingness to learn new tools and methods.

+ Identify problems in accounts payable workflows or data and proactively run toward issues to help resolve them.

+ Collaborate across functions as needed, working independently when required to move tasks and projects forward.

+ Maintain a positive attitude and contribute to a team culture that embraces change and continuous improvement.

Essential Skills

+ Experience in accounts payable, including invoice processing and invoicing activities.

+ Customer service orientation with strong active listening skills and the ability to demonstrate empathy.

+ Calm under pressure with strong emotional intelligence and the ability to handle challenging situations professionally.

+ Strong communication skills, both verbal and written, to interact effectively with internal customers and team members.

+ High sense of responsibility, reliability, and dependability in meeting deadlines and performance expectations.

+ Self-motivated and driven, with the ability to work proactively and take initiative.

+ Positive attitude and willingness to contribute to a collaborative and supportive team environment.

+ Agility and adaptability, with openness to change and a willingness to learn new processes and systems.

+ Ability to learn quickly and apply new information to daily work.

+ Comfort with running at problems and proactively addressing issues rather than avoiding them.

+ Detail-oriented approach to data entry and invoice processing.

+ Organizational skills to manage multiple tasks, invoices, and deadlines effectively.

+ Basic accounting knowledge or background in accounting (preferred but not mandatory).

+ Ability to use SAP or similar accounting and invoicing systems.

+ Strong data entry skills with a focus on accuracy.

Additional

Skills & Qualifications

+ Analytical problem-solving abilities to identify and address issues in accounts payable processes.

+ Critical thinking skills to evaluate information and make sound decisions.

+ Curious mindset with a drive for continuous improvement and a desire to understand underlying issues and opportunities.

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