Remote Accounting Assistant - Logistics Billing Job California USA,Accounting

Position Overview

Mamba Logistics is seeking a detail-oriented and organized Accounting Assistant to support the company's day-to-day accounting and financial administration. This role will assist with accounts payable, accounts receivable, invoice processing, payment records, reconciliations, data entry, and logistics-related financial documentation.

The ideal candidate is comfortable working with numbers, spreadsheets, accounting software, invoices, and transportation records while maintaining accuracy and confidentiality.

Key Responsibilities Accounting Support

Assist with daily accounting and bookkeeping activities.
Enter financial transactions accurately into the accounting system.
Maintain organized accounting records and supporting documentation.
Assist with account reconciliations and month-end procedures.
Prepare routine accounting reports and summaries.
Support the accounting team with administrative projects.

Accounts Payable

Receive and organize vendor, carrier, and supplier invoices.
Enter invoices into the accounting system.
Review invoices for completeness and appropriate coding.
Match invoices with purchase orders, shipment records, or supporting documentation when applicable.
Track outstanding invoices and follow up on missing documentation.
Assist with payment processing and vendor account maintenance.

Accounts Receivable

Assist with customer invoicing and billing.
Record customer payments accurately.
Maintain customer account information.
Monitor outstanding balances and aging reports.
Assist with researching billing discrepancies.
Prepare customer statements and supporting documentation when requested.

Logistics Accounting

Assist with maintaining financial records related to shipments and transportation services.
Review carrier invoices against approved shipment or delivery documentation.
Track freight charges, accessorial fees, fuel charges, and other approved transportation expenses.
Coordinate with logistics personnel to resolve billing discrepancies.
Maintain accurate records connecting invoices and payments to appropriate shipments or customers.

Data Entry & Reconciliation

Enter invoices, payments, expenses, deposits, and other financial information.
Assist with bank and credit-card reconciliations.
Compare accounting records against supporting documentation.
Research discrepancies and communicate unresolved issues to accounting personnel.
Maintain accurate spreadsheets and financial databases.

Payroll & Expense Support

Assist with collecting and organizing payroll-related information.
Enter approved employee expenses and reimbursements.
Maintain supporting documentation for business expenses.
Assist with reviewing expense records for completeness.
Coordinate payroll or expense questions with the appropriate accounting or management personnel.

Vendor & Customer Records

Maintain accurate vendor and customer profiles.
Organize W-9s, invoices, payment information, and other financial documents.
Update records when approved changes occur.
Maintain confidentiality of customer, vendor, employee, and company financial information.

Reporting & Administrative Support

Prepare routine accounts-payable and accounts-receivable reports.
Assist with aging reports and payment tracking.
Help prepare documentation for month-end and year-end activities.
Support external accountants, CPAs, or auditors with requested records.
Maintain organized electronic accounting files.
Perform other accounting and administrative duties as assigned.

Qualifications Required

High school diploma or equivalent.
1–2 years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or administrative support.
Strong attention to detail and numerical accuracy.
Basic understanding of invoices, payments, expenses, and account records.
Proficiency with Microsoft Excel, Google Sheets, email, and standard office software.
Ability to learn accounting and logistics-management systems.
Strong organizational and time-management skills.
Professional written and verbal communication.
Ability to handle confidential financial information.

Preferred

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Experience with Quick Books or similar accounting software.
Previous experience in logistics, freight, transportation, trucking, distribution, or supply chain.
Familiarity with carrier invoices, freight billing, purchase orders, or shipment documentation.
Experience with accounts payable or accounts receivable.
Previous remote accounting or…