Accountant Assistant

Accountant Assistant Full-Time | Home Office – Golden Ring, MD $50,000 – $58,500 / yr Annual Pay Range

Reports To:

ControllerDEPARTMENTFinanceEXPERIENCE3+ Years Preferred BENEFITS ELIGIBLE AFTER
45 Days of Employment ROLE OVERVIEW The Accountant Assistant supports the Finance Department by maintaining accurate financial records, managing fleet-related accounting functions, and assisting with month-end and year-end close. This role provides cross-departmental support to Accounts Payable, Accounts Receivable, and Corporate Card administration, requiring strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment.

CORE RESPONSIBILITIES Fleet & Vehicle Administration Maintain the fuel card program, including monthly billing review, discrepancy notation, and manager approval of cardholder usage

Add and delete fuel cards, assign fuel card PINs to employees, and assist employees with point-of-sale issues

Update the fleet report for driver's insurance, ensuring the spreadsheet stays current and audit-compliant

Maintain vehicle files for expiring registrations and emissions; maintain, update, and reconcile the EZ Pass database

Monitor speed violations, prepare annual reporting, and book fixed asset acquisitions and disposals

Accounting Operations & Month-End Support Complete bank and post office runs multiple times per week Assist with month-end and year-end closing procedures

Liaise with Accounts Payable and Accounts Receivable; assist with internal audits by preparing documentation and fact-checking financial data Cross-train with Accounts Payable Specialist and Credit Specialist positions to cover vacations or extended absences

Void checks and defund credit cards for the AP Department as necessary; track AP credit memos and balance the AR GL 1140

Corporate Card & Financial Data Management Monitor spending and approve corporate card expenses; order and cancel cards as requested by management

Reconcile and pay the corporate credit card and Payables credit card statements

Enter payroll, month-end spreadsheets, rebates, and other data into the ERP system

Initiate bank transfers and wires

Administrative Support & Special Projects Fulfill branch requests for supplies as needed, such as credit card tape and deposit slips

Manage special projects initiated by management, including digital migration and purging physical records past their storage life Assist the Controller and Assistant Controller with additional tasks as needed

Other duties as assignedQUALIFICATIONSAssociate's degree in Business, Accounting, Economics, or equivalent work experience3+ years' experience in a similar role Strong problem-solving skills

Excellent written and oral communication skills

Ability to organize and manage multiple priorities

Intermediate Excel skills

Valid driver's license requiredBENEFITSEligible to enroll on the 1st of the month following 45 days of employment:

Medical, Dental & Vision Short & Long-Term Disability Life Insurance Flexible Spending Account (FSA)
Telehealth Gym Reimbursement
401(k) with Company Match Free Surgery & Imaging Program
* Free Medications
* Delta Perks — Local Discounts Discount Hub Coverage available for families
* Free Surgery & Imaging and Free Medications programs are subject to eligibility and program terms.

Additional duties may be assigned as needed. We are an equal opportunity employer.