Accounts Payable Specialist

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview The responsibility of the Accounts Payable Specialist is to control expenses by receiving, processing, verifying, and reconciling invoices and completing vendor payments. The Accounts Payable Specialist will work to reconcile processed work by verifying entries and comparing system reports to balances, while keeping DB information confidential. This position will ensure bills are paid on time and correctly, while ensuring monthly-close deadlines are met and any vendor discrepancies are rectified quickly.

Key Result Areas Ensure all bills are paid on time and accurately:

Charge appropriate expense accounts and cost centers by analyzing invoice/expense reports; record entries

Ensure required approvals and supporting documentation are posted according to the Delegation of Authority Schedule and submit payment journals for Checks, ACH, and e-payments

Reconcile vendor payment journal transactions and settle vendor balances

Protect the organization's value by keeping information confidential

Ensure monthly-close deadlines are met, and maintain accounting ledgers:

Ensure the completion of monthly tasks prior to the accounts payable lock deadline

Be a willing contributor; step in and help your team as time and workload demand

Maintain accounting ledgers by verifying and posting account transactions

Update job knowledge by participating in educational opportunities
* This may include occasional overtime

Timely and accurately reconcile vendor discrepancies:

Reconcile processed work by verifying entries and comparing system reports to balances

Verify vendor accounts by reconciling monthly statements and payment schedules

Maintain and clear vendor aging to ensure timely vendor payments

Ensure vendor credits are applied or refunds are requested when applicable

Update job knowledge by participating in educational opportunities

Support leadership by conducting basic reporting and analysis where applicable

Other duties as assigned

Skills

Detail-Oriented Ethics High -Integrity Numeracy Accuracy Time  Management Prioritization Communication Job  Qualifications The ideal candidate will possess 1 year of Administrative experience or a combination of education and experienceA Bachelor’s or Associate's degree in Accounting, a plus2-3 years of hands-on accounting or accounts payable experience is a plus Proficient computer skills, including Microsoft Office and Excel

Experience with spreadsheets and automated accounting systems

Strong attention to detail and understanding of logical statements and advanced mathematical calculations

Excellent interpersonal, written, and oral communication skills

Ability to work in a team environment with a positive attitude and willingness to learn

Location Requirement:

This role is located in Tempe, AZ. This position is required to be in office 4 days per week (Mon-Thurs);
Fridays are optional remote work days.

Physical Requirements In-Office Environment:
Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions

Must be able to collaborate in-person with occasional impromptu in-person meetings

Office Conditions:
Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels

Mobility :
Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds

Event Environment:
This role includes on-site event execution, which may require extended periods of standing and walking, long or irregular hours, and travel during event windows

Hearing Requirements:
Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.

Reading and Writing Proficiency:
Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.

Vision Requirements:
Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual…