Operations Manager​/Executive Assistant

Executive Assistant / Operations Manager

Monday-Friday, 40 hours per week / 8 hours per day, flexible hours

Remote (Company based in the Balt/DC Metro area). Candidate must be local to the area for intermittent local travel.

Temp to Hire / Direct Hire, based on client’s discretion

$75,000 - $80,000/year

• Pretax Medical/Dental/Vision Insurance
• Paid Vacation
• Paid Sick Leave
• Pretax 401(k)
• Bonus Opportunity
• Paid Training
• Growth Potential

As a seasoned operations and accounting professional, you will serve as the CEO's closest operational partner and the financial backbone of our client and its affiliated companies. You will own full cycle, multi-entity bookkeeping in Quick Books, managing reconciliations, journal entries, cash flow, contract invoicing, payroll, benefits, and compliance across multiple companies and entities. You will also support the CEO in modernizing the onboarding and timekeeping process leveraging cloud-based capabilities.

Combining the discipline of a full cycle accountant with the responsiveness of a high caliber executive and personal assistant, you will keep the CEO organized and accountable on a daily basis, anticipating needs, managing calendar and priorities, tracking commitments and deadlines, preparing for meetings, and ensuring nothing falls through the cracks. You will also support growth by identifying opportunities through Gov Win, maintaining SDVOSB and state registrations, and evaluating new leads, serving as a trusted, discreet advisor who brings order, accuracy, and growth minded execution to a fast-moving small business.

• BA or BS degree in Accounting, Finance, Business, or a related field OR equivalent experience (7+ years in accounting, bookkeeping, or business operations).
• Demonstrated experience managing multiple companies' books simultaneously in Quick Books (multi-entity).
• Full cycle bookkeeping expertise, including reconciliations, journal entries, intercompany transactions, budgeting, and financial reporting.
• Payroll administration experience, including leave accruals, deductions, and year end reporting.
• Experience with government contract invoicing and incremental funding/burn rate tracking.
• Strong executive and personal assistant capabilities, including calendar, scheduling, meeting preparation, and priority management.
• Exceptional organization, follow through, and discretion, with the confidence and initiative to keep a CEO accountable.

• Experience in a small business government contractor environment, including incremental funded contracts.
• Familiarity with Gov Win or other federal opportunity platforms and with SDVOSB registration processes.
• Experience with 401(k) administration, annual census/Form 5500 support, and Workers' Compensation audits.
• Experience managing intercompany accounting across affiliated entities.
• Prior operations leadership or business ownership experience.

This is a unique opportunity to work side by side with the CEO and directly shape the operational and financial success of a growing, mission-driven small business. You will leverage your experience to bring structure, accuracy, and accountability across multiple companies, collaborating with the CEO, employees, and partners while overseeing the finances, compliance, and day-to-day operations that keep the organization running and growing.

Applicants selected will be subject to a background check given the confidential financial and personnel information central to this role.

We empower our people, regardless of race, color, religion, sex, gender, identity, sexual orientation, national origin, disabilities, veteran status, or other protected characteristic, to fearlessly drive change while maintaining national security.

Level One Personnel is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law.