Payroll Specialist

Department: Human Resources

Employment Type: Full Time

Location: Shield Technology Partners - Remote

Compensation: $90,000 - $110,000 / year

We are hiring a Payroll Specialist to own payroll end to end across the Shield portfolio: US payroll for every Shield Co, plus international payroll for team members employed through our Employer of Record (EOR) partners.

Payroll is the core of this role. On any given day you might close a bi-weekly cycle for one entity, reconcile an EOR invoice for a contractor-turned-employee in another country, set up tax registrations for a newly acquired Shield Co, and answer a pay question from an employee in between. You will also handle the benefits, 401(k), and leave work that flows through payroll, so every deduction, contribution, and leave adjustment lands correctly.

It suits someone who takes pride in accurate, on-time pay, enjoys untangling multi-entity complexity, and wants to build payroll processes that scale as the portfolio grows.

• End-to-end payroll for all Shield Cos on bi-weekly/semi-monthly cycles, from input collection through approval, funding, and post-payroll reconciliation
• Off-cycle runs, bonuses, commissions, retro pay, final pay, and corrections, in line with state final-pay timing rules
• Multi-state tax setup and compliance, including withholding, SUI/SDI, local taxes, reciprocity, and remote-worker nexus
• Garnishments, child support, tax levies, and other special deductions
• Pre-tax and post-tax deduction accuracy for benefits, 401(k), HSA/FSA, and commuter programs
• Payroll tax filings, amendments, and resolution of agency notices
• Year-end processing: W-2s, W-2
  
  Cs, 1099s, and annual reconciliations
• GL integration, payroll journal entries, and monthly reconciliations with Finance
• Day-to-day management of Shield's EOR partners for employees outside the US
• Monthly international payroll inputs: new hires, compensation changes, bonuses, allowances, leave, and terminations, submitted accurately and on each partner's cutoff
• Review of EOR payroll registers and invoices, and reconciliation of employer costs, fees, and FX against approved compensation
• Coordination of country-specific requirements with EOR partners, including statutory benefits, 13th-month pay, mandatory leave, pension contributions, and termination and notice obligations
• Onboarding and offboarding employees through EOR platforms, including offer coordination, contract issuance, and document collection
• Tracking employer cost by country and Shield Co, and partnering with Finance on international payroll accruals and cost allocation
• First point of contact for international employee pay questions, escalating to EOR partners as needed
• Supporting evaluation of new countries and EOR vendors as Shield Cos hire globally
• Payroll audit support for internal, external, and benefit plan audits
• ACA, EEO-1, and state compliance reporting
• Payroll setup for new Shield Cos: entity setup, EIN and state tax registrations, bank and funding setup, and GL mapping
• Controls over payroll changes, approvals, and segregation of duties
• Regular payroll reporting for Shield Co leaders and Finance, including headcount and labor cost
• Accurate benefit deductions for enrollments, life events, and terminations, plus COBRA handoffs
• Carrier invoice reconciliations against payroll deductions
• Open Enrollment support, including deduction setup and validation for the new plan year
• 401(k) administration: eligibility, deferral changes, loans, distributions, and timely contribution remittance
• Providing payroll data to recordkeepers and TPAs for nondiscrimination testing, Form 5500 filings, and plan audits
• Payroll treatment of FMLA, state paid leave, disability, military, and personal leave, including pay…