Staff Accountant - Accounts Payable​/Payroll

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Staff Accountant - Accounts Payable / Payroll

Staff Accountant - Accounts Payable / Payroll
Fully Remote Remote Worker - N/A

Description

The Staff Accountant
- Accounts Payable / Payroll is responsible for managing the company’s day-to-day Accounts Payable and Travel & Expense operations, while providing payroll support and backup coverage, as well as assisting with general accounting and month-end close activities. The company is continuously evolving from a technology and business offering standpoint; as such, it should be expected the role will evolve and grow in parallel.

This role will have primary responsibility for the company’s accounts payable function, including invoice processing, vendor payments, vendor maintenance, expense transactions, reconciliations, and resolution of vendor-related issues. The position will also be cross-trained to support the payroll function and provide payroll coverage during planned and unplanned absences of the Payroll & AP Manager.

This role works closely with Accounting, Finance, Human Resources, Operations, and other departments to maintain accurate financial records, ensure timely and accurate payments and payroll processing, resolve issues, support month-end close, and strengthen accounting processes and internal controls. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced technology environment, and able to manage multiple priorities while maintaining a high degree of accuracy, confidentiality, and accountability.

• Manage the day-to-day accounts payable function from invoice receipt through payment.
• Review invoices for accuracy, appropriate documentation, coding, and required approvals.
• Process vendor invoices accurately and timely within the accounting system.
• Prepare and process vendor payments through ACH, check, wire transfer, or other approved payment methods.
• Monitor outstanding invoices and ensure payments are made in accordance with established payment terms.
• Maintain accurate vendor records, including payment information and supporting documentation.
• Research and resolve invoice discrepancies, duplicate invoices, payment questions, and other vendor issues.
• Respond to vendor inquiries professionally and timely.
• Reconcile vendor statements and investigate outstanding or aged items.
• Manage employee expense reports and corporate credit card transactions, as applicable.
• Review expense and corporate card transactions for appropriate coding, supporting documentation, and business purposes.
• Maintain organized and complete accounts payable documentation and audit trails.
• Monitor AP deadlines and ensure timely completion of invoice processing and payment activities.
• Identify and elevate unusual or high-risk transactions, payment issues, or discrepancies.
• Serve as a key point of contact for employees, vendors, and internal stakeholders regarding accounts payable and payment-related questions.
• Identify opportunities to improve accounts payable processes, workflows, documentation, and controls.

• Manage the day-to-day administration of the company’s corporate credit card and employee travel and expense program.
• Review employee expense reports and corporate credit card transactions for accuracy, appropriate coding, required receipts, business purpose, and compliance with the company’s Travel & Expense Policy.
• Monitor employee and corporate card transactions to ensure expenses are submitted, documented, coded, and reconciled within established deadlines.
• Follow up with employees regarding missing receipts, incomplete documentation, unclear business purposes, incorrect coding, or expenses that…